1. House System Coordination
- Maintain accurate student and faculty house assignments; onboard new students and staff into the House system.
- Assist in planning and delivering annual House Events (Creative Day, Sports Day, Debate Day, Fun Run), including logistics, communications, and evaluations.
- Coordinate with House Captains and Heads of House to foster spirit, inclusion, and inter-house collaboration.
- Support the implementation of a restructured House Meeting model with cross-house groupings by interest area.
2. Student Leadership & Council Integration
- Facilitate weekly combined meetings between the Student Council and House Captains; maintain agendas and minutes.
- Provide organizational support for student-led initiatives and representational responsibilities.
- Assist in delivering student leadership development programs throughout the academic year.
- Ensure leadership representation is inclusive, diverse, and aligned with school-wide objectives.
3. Student Exchange Program Coordination
- Manage operational logistics for international exchange programs (e.g., Westwood Exchange) including itineraries, travel, accommodation, and risk management.
- Collaborate with overseas partner schools, parents, and internal teams to ensure smooth program delivery.
- Organize student preparation workshops and serve as a key point of contact during exchanges.
4. Interschool Engagement & University Relations
- Coordinate interschool events (e.g., MUN, sports tournaments, debates) with peer institutions in HCMC and the region.
- Support the planning of university engagement activities including fairs, alumni panels, and transition support.
- Assist in implementing the Bilingual International Sports League initiative.
5. Community Events & Outreach
- Support the logistics and promotion of student-led and school-wide events.
- Work with student leaders to organize service-learning projects and community engagement initiatives.
- Ensure bilingual communication and inclusive participation across student populations.
6. Pastoral Care & Student Welfare Support
- Assist in implementing the Trusted Adult model as part of the school's pastoral care framework.
- Monitor student support processes, maintain behavior records, and schedule interventions or follow-ups with the Dean of Students.
- Facilitate coordination between students, counselors, and relevant support staff when wellbeing concerns arise.
7. Budget & Resource Management
- Track budgets related to student affairs (House, Council, exchange programs, events).
- Prepare requisitions, maintain financial records, and ensure transparency and accountability in spending.
- Support sponsorship acquisition and partnership development for student-led initiatives.
8. Alumni Relations
- Develop and maintain student-alumni programming such as mentoring sessions and annual "Alumni Return" events.
- Manage alumni databases and correspondence for ongoing engagement.
- Coordinate career-sharing panels and transition talks for high school students.
9. Internal & Cross-Departmental Liaison
- Act as a central liaison between the Dean of Students office and other key departments:
- Marcom (Marketing & Communications): Support bilingual messaging for events and campaigns.
- PLO (Parent Liaison Office): Coordinate parent communications for events, trips, and behavior matters.
- Principal's Office (PO) and Vice Principals (VPs): Provide updates on student affairs initiatives and collaborate on cross-functional programs.
- Ensure alignment in messaging, scheduling, and school priorities across all departments.
10. Bilingual Communications & Translation
- Translate internal and external communications between English and Vietnamese as needed.
- Provide interpretation for parent meetings, student assemblies, and staff briefings.
- Draft official bilingual notices, newsletters, and announcements from the Dean of Students.
- Maintain organized records and databases related to student affairs programming.
- Assist with the orientation and transition of new students and staff into student life structures.
- Conduct or support surveys, feedback cycles, and program evaluations.
- Handle ad-hoc administrative and logistical tasks related to student programs.
JOB REQUIREMENTS
- Bachelor's degree in Education, Event Management, Public Administration, Communications, or a related field.
- Exceptional bilingual proficiency in English and Vietnamese (spoken and written).
- Excellent interpersonal, organizational, and multitasking skills.
- Familiarity with international or bilingual school settings is preferred.
- Proficiency in Microsoft Office and relevant digital tools for scheduling, budgeting, and communication.
SAFEGUARDING AND STUDENT SAFETY
UTS is committed to maintaining high safeguarding standards and ensuring the welfare of all students in our care and staff who work in the school. All appointments are subject to satisfactory references, identity checks, qualification verifications, and clear Enhanced DBS/National Police Background Certificate(s). When applying, provide 3 professional referees, including your most recent line manager, along with their position, name of institution and full contact details with domain email address.