Legal Assistant - Vietnam

OBJECTIVES OF THIS ROLE
• Ensure the office is running smoothly at all times
• Support attorneys in optimizing their billable time
• Track deadlines to ensure legal documents are filed in a timely manner
• Represent the organization with professionalism and integrity when dealing with clients and court officials
• Maintain strict confidentiality of organizational and client information
RESPONSIBILITIES
• Provide full legal administrative support to the legal team
• Assisting the Partner and Lawyers in the management of all clients files;
• Documents printing, scanning, fax;
• Receiving mails, sorting mails, answering calls;
• Assisting with administrative needs of the Law Firm assisting in agenda management;
• Administer and maintain databases of legal documents and industry-specific regulations;
• Monitor and report on regulatory changes and developments;
• Liaise with other departments, overseas counterparts, and external parties where necessary;
• Coordinating with the IP Firm Office Manager and Administrative and Finance department for ensuring company standards are maintained at all time;
• Performing online searches on infringing activities and monitoring online sale platforms and preparing accurate reports;
• Performing legal researches;
• Organizing and assisting with notarizations and other evidence collection activities;
• Preparing internal reports on progress of files when instructed;
• Keeping the Company file management software updated for all files they have been assigned;
• Translating documents from English to Vietnamese and vice versa;
• Chinese is a plus
• Assisting with client's visit to Vietnam;
• Other related tasks assigned from time to time.