Legal Manager

The role
The Legal Manager supports the Senior Manager, Legal to manage the University legal projects, manage contracts, oversee knowledge management function and custody of the University's corporate documents and seal, and provide legal advisory services as required to ensure the compliance with external legislative requirements, to manage the policy & compliance and to support the effective operation of the university's primary activities and management processes.
KEY ACCOUNTABILITY
1. Contracts
• Draft, review, negotiate and advise on the preparation of all contracts, and other legal agreements (such as NDAs)
• Work with internal stakeholders to increase awareness and skills in relation to contract management and legal risk, partnering with key individuals within the organisation to identify potential legal issues as they arise.
• Support the continued improvement of standard form agreements, contract management and legal processes and implement improved systems and procedures where required.
2. Project management: to manage all legal projects of the University (e.g. University operation under the Law on Higher Education, licensing matters of the University, litigation cases, application of e-signature, process for receiving/granting sponsorship/donation of the University, retention policy) specifically:
• Coordinate internal resources and third parties/vendors for the satisfactory execution of projects;
• Ensure that all projects are delivered on-time, within scope and within budget;
• Support in the definition of project scope and objectives, involving all relevant stakeholders;
• Develop a project plan to monitor and track progress;
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques;
• Create and maintain comprehensive project documentation;
• Monitor project performance, specifically to analyze the successful completion of short and long-term goals.
3. Knowledge management (KM): to oversee knowledge management function within the legal & compliance services which ensures that knowledge is maintained, shared and accessible to team members when necessary:
• Design and implement effective knowledge management process;
• Maintain comprehensive database of all internal and external legal and compliance advice;
• Coordinate and facilitate knowledge sharing sessions of legal & compliance services/internal trainings of legal & compliance for University stakeholders by identifying topics, engaging the internal/external resources, and maintaining documentation;
• Coordinate and facilitate legal & compliance trainings for internal stakeholders by identifying topics, engaging the internal/external resources and coordinating the training sessions;
4. Legal advisory: to provide legal advisory services to University stakeholders:
• Research and give advice regarding business decisions and operations;
• Draft agreements, contracts and other legal documents to ensure the University's full legal rights;
• Communicate and liaise with external parties (regulators, public authority. etc.);
• Handle translation of legal documents.
5. University Secretary: to develop process and manage all University's key corporate documents, records and the seal and provide support to stakeholders as required.
6. Policy & Compliance
• Contribute to the management, development, implementation and maintenance of policy strategy and an effective policy and delegations framework to support the University's strategic plan.
• Support the manager with continuous improvement activity and major policy and governance projects and activities, including the analyses and reviews of policy documents, and facilitating the development of new policy.
• Coordinate the delivery of policy communication initiatives, training and awareness programs and guidance to foster good practices and to support a robust policy and governance framework.
• Manage the University's policy governance framework policy repository and end user web presence.
• Assist with the management and review of the University-wide policy repository, ensuring currency and accuracy of content.
• Liaise with policy authors to ensure policy content is timely, relevant, accurate and current and is compliant with the policy governance framework.
• Maintain an in-depth understanding of best practice in creating and maintaining policy content and communicate policy development and changes to key stakeholders.
7. University reporting:
• Coordinate with internal team for data provided.
• Ensure accuracy and consistency of database information and formatting.
• Ensure compliance with local laws.
• Ensure continuity and timely reporting on an ongoing basis.
• Escalate issues to the appropriate decision maker
8. Other tasks as assigned by the Senior Manager, Legal.