Legal Secretary

About us
Asia Counsel Vietnam Law Company Limited is an international corporate law firm in Vietnam. This role will be based in our Ho Chi Minh City office.
Our office has an established reputation as a leading provider of legal services to clients in the real estate, corporate, commercial, M&A, energy and resources sectors.
The role
We have an exciting opportunity as full time law firm Legal Secretary. The primary purpose of the busy, fast paced role is to support for the legal team of the firm. In this role your duties will include but will not be limited to:
• Using MS Office products word processing / typing and collating correspondence and other documents, amending and formatting documents quickly and accurately - minimum of 60 wpm required;
• Use of case, practice and document management systems;
• Day to day typing of letters, memoranda, monthly reports, bills, file notes, etc.;
• Handle and manage telephone calls, visitors and enquiries promptly and professionally;
• Taking letters/messages accurately and passing to appropriate person(s);
• Keep information confidential;
• Creating and amending legal documents;
• Maintaining diary systems for departmental and office staff, arranging and booking meetings and appointments;
• Handling expense claims for fee earners;
• Maintain and organise filing systems and other information/reference systems including case management systems;
• Receiving and sorting incoming mail where required;
• Organising travel arrangements and any other ad hoc duties as and when required;
• Scheduling files for archiving and retrieval of files from storage;
• Monthly billing supports;
• Dealing with governmental authorities including filing and accepting applications;
• Printing, scanning, photocopying, binding, stamping, arranging and collating documents;
• Undertake other duties of a reasonable nature which may be requested from time to time, including any relevant training.