Logistics Staff

1/ Procurement/ Purchase Order process/ Purchase requisition
- Place and convert Purchase requisition from SAP system to Purchase order to Inter-companies.
- Place Purchase order to local vendor to buy items as request from other department.
- Check the price/incoterm, lead-time, other category in Purchase.
order when placing order to make sure the lead-time is meet the customers(internal and external) expectation.
- Update purchase order frequently to related department or as request.
- Liaise and follow up with inter-companies/vendor to feedback shortly in case of any changes, missing part to notify to relevant department on time.
- Solve problems related to delivery, order process, invoice, customer complaint.
- Improve service/delivery level by reviewing run-process order report, define root cause and take action.
- Create Vendor master data and maintain it in SAP system.
- Work with vendor to make sure the term and conditions are follow
as Purchase order or purchase contract.
- Making payment to local vendor of Purchase order.
- Submit oversea invoice monthly to Accounting at the end of each
period.
2/ Order Management On SAP System
- Follow the SAP transaction instruction and implemented it.
- Update the price of item purchase on SAP correctly.
- Do the Goods receipt/goods issue on time to make sure the quantity in/out properly and transparently.
- Run the report weekly/monthly to update to relevant department/or to report to Manager on schedule.
- Solve any issue of order process like reverse/cancellation and do it
properly as company principle/rules.
3/ Import/Export
- Daily tracking shipment from inter-company and co-operate with relevant department to solve the related issue.
- Checking and updating the status of import shipment to sale, sale supports, operations.
- Co-ordinate with forwarders/partners to do customs clearance and solve any related issue.
- Capable of making customs declaration by softwares.
- Check soft and hard documents(invoice, packing list, Form E,..) and other document of the import/export shipment.
- Carefully check the HS code, import duties of importing products.
- Work with Accounting about submitting request for Import duties, VAT of shipment, arrange and follow up the pick-up container schedule.
- Responsible to save the shipping docs properly to serve for Customs Audit later on.
- Report to manager for any issues of the shipment.
4/ Delivery and Stock on hand/ warehouse management
- Check the payment status of sale order with Sales/sales support department to arrange delivery properly.
- Make sure delivery arrangement to right place, right time and eliminate the extra cost and ensure deliver goods to customer on time and in full.
- Work with tranportation vendor to arrange delivery goods to custome's site.
- Responsible to preparing Delivery note for delivery.
- Responsible to collect back the origin Delivery note with customer's sign to save docs or transfer to accounting team.
- Manage stock on hand from external warehouse and do stock take physically in warehouse.
- Liaise with external warehouse keeper to keep stock of items in good condition and arrange shipment in/out properly.
- Manage stock on hand and do stock take physically in warehouse.
- Follow and check external expense warehouse calculation file and closed it monthly.
- Making stock on hand report and monthly expense payment to vendor and make sure the calculation correctly and transparently.
5/ Payment/document
- Responsible for collecting the shipment expenses from vendor/forwarder and making the Payment request to submit to Accounting department on time.
- Make sure for collecting sufficient docs for payment.