M&E Specialist

* Project planning, implementation, monitoring, evaluation
Planning
• Develop the overall framework for grant M&E in accordance to the design document and donor requirements;
• Identify the core information needs of grant management, partners, and funding agencies; Participate in development of the annual work plan and budget, ensuring alignment with technical strategy;
• Foster participatory planning and monitoring by engaging primary stakeholder groups in the M&E of activities.
• Effective M&E framework is in place
• M&E is aligned to grant objectives;
• M&E Plan is in place and budget available on time;
• Stakeholders are included in M&E process as appropriate.
Pre-Implementation
• Conduct readiness assessment: the incentives at the system level, the beneficiaries and existing capacity;
• Keep abreast of developments in grant/program changes and progress in order to advise and recommend tools and strategies to increase program performances and results;
• Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.
• Strong M&E processes are applied;
• M&E reports are available;
• Baseline research report is available.
Implementation/Execution
• Oversee and execute M&E activities with particular focus on results and impacts as well as in lesson learnt;
• Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed;
• Clarify and/or facilitate process for monitoring and evaluations of sub-grantees
• Identify the need and draw up the ToRs for specific studies; Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impacts;
• Perform regular field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data.
• Strong M&E processes are applied;
• M&E reports are available and include lessons learnt;
• Strong M&E processes are applied;
• Field staff is included in M&E process as appropriate;
• Sub grantees demonstrate required M&C capacity and produce quality M&E reports;
• Well documented and targeted consultancy outcomes, if consultants are hired to support M&E.
Reporting
• Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission. This includes high quality, accurate, and timely quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports;
• Prepare consolidation progress reports for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations;
• Identify strengths and weaknesses in existing data collection and management systems and propose solutions to improve knowledge management activities;
• Draft tools and their revisions as well as data collection procedures (eg. logical framework, project performance tracking, indicators, data flow chart, M&E manuals).
• Reporting is submitted on time;
• High quality reporting is in place with actionable next steps and learning;
• Major challenges are anticipated and mitigation actions planned.
* Building capacity for partners, and project staff on DME and knowledge management
Capacity Building/Continuous Learning
• Design and implement a system to identify, analyze, document and disseminate lessons learned;
• Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of future action. If necessary create such discussion forums to fill any gaps;
• Monitor the follow up on evaluation recommendations;
• Support project staff on ways to properly document, organize and capture program progress;
• Facilitate, act as resource person, and join, if required any external supervision and evaluation missions;
• Organize (and provide) refresher training in M&E for grants staff, implementing partners, local organizations and primary stakeholders with view of strengthening local M&E capacity;
• Network with external and WV internal partners to promote learning and achieve M&E excellence.
• Lessons learnt and refresher training are well documented and include NO stakeholders;
• Proper communication of M&E findings at all levels;
• Evaluation recommendations are implemented;
• M&E Capacity is provided to grants team and stakeholders;
• M&E expertise is available to the grants team and stakeholders;
• Local expertise is built;
• External networking is in place.