Maintenance Planner

Responsibilities and Duties:
In the performance of his/her duties, the Maintenance Planner:
1) Asset Management & Work Management Process:
• Ensures full implementation of the company's Asset Management Processes and Standards within the planning and scheduling function.
• Maintains accurate asset data, work histories, BOMs, and job documentation in the CMMS.
• Screens and prioritizes incoming work requests, ensuring correct scope, asset information, and coding.
• Ensures all work orders have complete task descriptions, manpower requirements, materials, tools, and safety requirements.
• Supports the development of long-term maintenance planning and backlog management.
2) Maintenance Planning & Job Package Preparation:
• Develops detailed job plans for corrective, preventive, predictive, and improvement tasks.
• Defines job steps, estimated duration, manpower requirements, special tools, equipment, and support services.
• Ensures safety procedures, permit requirements, isolation lists (LOTO), and risk controls are included in job packages.
• Coordinates with maintenance supervisors, engineers, operations, and contractors to validate job scopes.
• Reviews PM and PdM tasks to ensure clarity, frequency accuracy, and alignment with reliability strategies.
3) Scheduling & Coordination:
• Prepares the weekly maintenance schedule, ensuring alignment between resources, priorities, and operational constraints.
• Conducts weekly scheduling meetings with Maintenance, Operations, and Reliability teams.
• Allocates manpower efficiently and ensures schedules consider capacity, skills, and equipment availability.
• Monitors schedule compliance, variances, job delays, and execution performance.
• Prepares and coordinates detailed schedules for planned shutdowns and major maintenance events.
4) Materials, Spare Parts & Procurement Coordination:
• Ensures all planned work has required materials, tools, and spare parts available before scheduling.
• Works closely with stores, procurement, and suppliers to confirm availability, lead times, and delivery dates.
• Updates and maintains BOMs and parts lists in the CMMS.
• Identifies opportunities to improve material planning efficiency and procurement cycle times.
5) Data Analysis & Maintenance Performance Monitoring:
• Monitors KPIs such as schedule compliance, backlog levels, wrench time, labor utilization, and PM completion.
• Reviews maintenance history, cost data, and equipment breakdown trends to support long-term planning.
• Supports preparation of maintenance performance reports for management.
• Identifies recurring issues and works with supervisors and engineers to develop improvement actions.
6) Continuous Improvement & Collaboration:
• Supports optimization of maintenance workflow processes and planning standards.
• Works closely with Reliability Engineers on PM improvements, maintenance strategy changes, and equipment investigations.
• Ensures lessons learned from past jobs are captured and job plans updated accordingly.
• Contributes to building a culture of precision maintenance, teamwork, and proactive planning.
7) Safety, Compliance & Documentation:
• Ensures all planned work adheres to safety procedures and regulatory requirements.
• Ensures job plans contain correct safety information, risk assessments, and isolation procedures.
• Supports preparation of shutdown risk assessments and safety documentation.
• Promotes safe work practices in all aspects of planning and work execution.