Manager / Head Of Hanoi Operations

- Managing any locally owned non-research agreements, contracts and MoUs
- Organize meetings with host institutions in stipulated in the 10-year agreements
- Support managing relationships with external collaborators and host institutions
- Oversee the efficient management of visitors, permissions, room bookings system, and unit-meeting arrangements
- Oversee all arrangements for travel and events for OUCRU-Hanoi
- Manage the non-laboratory assets and inventory for the unit
- Oversee a Unit-wide system of administrative recordkeeping and archiving to support external audit and internal review
- Liaise with colleagues in other units within the OUCRU and Wellcome Africa Asia Programme (AAP) for consistency of policy and procedures wherever possible
Estate Management:
- Handle all aspects of facilities management including minor renovations, obtaining appropriate permissions and agreement for works to be carried out, and leading all relevant working space-related negotiations with our host institutions as required.
Human Resources (HR) and Training:
- Manage all HR-related issues including recruitment, induction, staff relations, performance reviews and starters/leavers;
- Support all non-Vietnamese staff, students and visitors to ensure they have the appropriate permission (work permits, visas, residence cards etc.).
- Manage all unit wide training events; coordinate with OUCRU HCMC HR team with regard to applications for the non-academic training scheme and the management of any English language courses being offered.
Health and Safety:
- Support all matters of health and safety, including the supervision of committed staff working in the area;
- Working closely with the overall OUCRU Health and Safety manager, ensure appropriate levels of monitoring and compliance for Health and safety policies and practices;
- Working with committed Health and Safety staff, ensure all staff receive necessary instruction and guidance concerning Health and Safety Matters including any directly related to their role, i.e. Lab training and screening;
Procurement:
- Oversee procurement for the Unit including maintaining appropriate, auditable paperwork in line with relevant policies and practices
Communication:
- Act as a focal point for the distribution of internal, local communication and work closely with OUCRU HCMC communications team to ensure appropriate social media presence and postings and Hanoi specific website content.
IT management:
- Support all matters of IT, including the supervision of committed staff working in the area;
- Working closely with OUCRU-HCMC, oversee the provision of IT facilities for all staff and visitors, including, if required at external study site;
- Ensure the implementation of Unit-wide IT policies and practices including information security.