Marketing Admin

KEY RESPONSIBILITIES:
The successful candidate's responsibilities will include, but not be limited to:
1. Marketing process & paperwork (owner)
Handle daily admin work to keep Marketing activities running smoothly.
Own and standardize internal/external working processes related to Marketing; guide team members, audit compliance, and follow through until completed.
2. Vendor contracts & documentation
Draft/review and manage external documents and contracts end-to-end
Collect vendor profiles/documents; verify key contract info (tax code, legal representative/authorization, scope, timeline, payment terms, required payment documents, IP/image usage clauses as applicable).
Submit for approvals (e-contract / Dept Head approvals), upload and track on internal systems when required, and manage signing/stamping process.
Maintain a clear contract tracker and monitor ongoing contracts/renewal milestones.
3. Finance & payment processing
Prepare and track payment requests (online/offline), obtain required signatures/approvals, and follow through until completion.
Submit payment dossiers (soft copy + hard copy), scan/store documents, upload to internal system, coordinate invoice handling with Accounting, and respond to Accounting questions on payment sets.
Track budget usage to support budget control (daily/monthly tracking; cashflow/accrual/proposal tracking).
Organize and secure marketing data/information systematically for management use.
4. Merchandise/POSM & printing production (procurement + delivery)
Coordinate with vendors/3rd parties to produce and deliver POSM/merchandise after final designs are approved; ensure timelines are met.
Support purchase requests, confirm print files/samples, and coordinate shipping bookings to centers.
5. Inventory management
Track inventory in/out and coordinate daily tracking files with Finance & Center Admin to ensure all usage movements are recorded properly.
Manage gift transfers between centers, track gifting/receiving lists, and maintain sponsorship confirmation documentation when needed.
6. Others
Coordinate with third parties for social group seeding and brand campaigns (as assigned).
Admin support: team transportation tracking; team bonding support.
Handle ad-hoc tasks assigned by line manager.