Marketing CoordinatorInterContinental Hanoi Westlake

Department responsibilities
• Support the department with general admin duties, including the preparation of cost estimates, approvals, invoice requests for submission to Finance department
• Provide support to Sales department admin as required
• Oversee tracking of budgets, time sheets and other departmental paperwork
• Coordinate project work with vendors
• Coordinate arrangements for colleague business travel, including air/accommodation/expenses
• Coordinate journalist and KOL familiarisations and resort visits, including travel arrangements, accommodations, site inspection details and internal reservations/billing
• Manage internal graphic design requests in collaboration with Design Manager. Work with Purchasing team on design and collaterals management.
• Be responsible for sending/handling all the collaterals orders from internal departments to suppliers.
• Translate and proofread copy of advertising, collateral and press releases where appropriate
• Be familiar with and ensure brand standards are being followed; assist with brand standards evaluation
• Assist with marketing initiatives and campaigns
• Produce monthly expense report, Owner's Report and others as assigned
• Co-ordinate special projects
• Co-ordinate production and inventory of merchandise and giveaways as required
Financial responsibilities
• Be responsible for saving hotel asset/ energy/ water/ chemical and propose the saving ideas to management
• Report Lost and Found immediately to Security
People responsibilities
• Perform/ behave as per IHG Winning Ways to other colleagues (within your department and toward other departments)
• Train and help colleagues on the job
• Work as a team member within the Marketing department to achieve overall goals and objectives
• Participate in appropriate training sessions as assigned
Responsible business
• Be responsible in keeping our property safe and secure
• Be responsible in protecting the environment such as the trees, the sea, and the special species
• Drive buggy safely after being certified
• Attend marketing meetings/regional sales and marketing monthly conference calls
• Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety.