MICE Event Lead

1/ Conceptualize, plan, organize and execute major company local events including rallies, seminars and recognition events at big size of scale from 5,000 up to 10,000 participants
- Coordinate externally and internally for event schedule arrangement in 3-6 months ahead
- Consult with event owner to set event strategy, schedule, budget and risk management plan
- Event management: create innovative event concept; develop communication plan in Pre-event, Event & Post-event; budget control; event timeline control; assure an optimal guest experience during the event, managing all situations that develop
- Running other internal events
2/ Conceptualize, plan, organize and execute local rewarding trips
- Manage trip execution under planning & support from Special Event Manager
3/ Support team to organize major company overseas trip such as Leadership Seminar trips
- Coordinate externally and internally for logistic arrangement including attendee tracking, daily itinerary following up, event running & material support
- Complete operational tasks as assigned by Special Event Manager
4/ Build and maintain rapport with both internal and external customers
- Constantly contact and keep relationship with service institutions such as hotels, restaurants, travel agencies ... to receive latest update on products, services, promotions for current and future uses.
- Constantly communicate with related departments to keep them up-to-date with company's events (Materials, internal communication for staff)
5/ Documentation of events
- Produce accurate and timely weekly/ monthly report regarding event's organization
- Keep clear and systemized records of expenditure.
- Maintain accurate costing sheets.
- Maintain and manage event asset