national office - administrative Trainee

World Vision International - Vietnam

Địa điểm làm việc: Hà Nội

Hết hạn: 21/05/2024

Chi tiết công việc
Giới thiệu công ty

Mức lương: Thỏa thuận

Loại hình: Toàn thời gian

Background

World Vision International (WVI) is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision International serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WVI's work focuses on children, ensuring they are protected and their basic needs are met. World Vision International (WVI) USA - Representative Office in Vietnam has been funded from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVI consists of sponsorship program funding (70%) and PNS/grants (30%). WVI employs about 430 staff, of which 93% are Vietnamese nationals.

WVI is operating in 14 provinces including: Ha Noi, Dien Bien, Hai Phong, Quang Ninh, Thanh Hoa, Ha Tinh, Quang Binh, Quang Tri, Da Nang, Quang Nam, Quang Ngai, Binh Thuan, Ho Chi Minh, Dak Nong. WVI's Area Program (AP) usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVI's Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVI is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Currently, Admin team is going to launch online Admin Portal in April and the organization's stamp has been used inconsistently among APs and correspondences of World Vision Vietnam need to be managed strictly to ensure the effective operation of the organization. In order to avoid compliance issues, operational delays, reputation issues and resource mismanagement, Admin team needs to recruit 01 Trainee to support Admin team. The trainee will be coached by Administrative Officer during working time in WVV.

Purpose of Position

To assist Admin team and support Admin services to staff and departments under instructions of Administrative Officer to ensure smooth and quality of organization's operations.

Key Responsibilities

Reception :

• Assist in answering incoming telephone calls
• Assist in welcoming guests, cordial greetings are demonstrated to all visitors, ensure they are well served. 15%
Administration

• Stamp Control & Usage:
- Keep the official stamp of the organization;
- Monitor and record stamp usage for various departments on the WVV system;
- Ensure that the organization stamp is securely stored when not in use to prevent theft or misuse.

• Correspondences:
- Organize incoming mail and distribute it to the appropriate departments or individuals
- Assist in sending outgoing mail when required;
- Tracking records of all incoming and outgoing correspondences for reference and compliance purposes.

• Assist Administrative Officer in testing Admin Portal; Collect feedback from users and stakeholders and report issues to IT team for continuous improvement;

• Carry out other tasks as assigned by Administrative Officer as appropriate.
85%

Knowledge & Skill

- Final-year students or graduate in any field, preferably in the field of business administration.
- Good at English.
- Proficient in using Microsoft Office.
- Careful, well-organized, efficient
- Good interpersonal skills.
- Be willing to support for vision, mission and core of World Vision International in its work with the poor in Vietnam.

Experience

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Nộp hồ sơ liên hệ

World Vision International - Vietnam

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Giới thiệu công ty Xem trang công ty

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, WVI Vietnam's work focuses on children, ensuring they are protected and their basic needs are met. World Vision International in Vietnam (WVI Vietnam) has been funded from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVI Vietnam consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVI Vietnam employs about 430 staff, of which 93% are Vietnamese nationals.

WVI Vietnam is operating in 4 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang, Hai Phong), Central (Thanh Hoa, Quang Tri and Da Nang) and South (Quang Nam, Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVI Vietnam's Area Program (AP) usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVI Vietnam's Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVI Vietnam is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Quy mô công ty

Từ 101 - 500 nhân viên

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