NEW Commercial Finance Executive (Purchasing & Cost Management)

Vietcetera is looking for a Commercial Finance Executive (Purchasing & Cost Management) professional to oversee purchasing operations, vendor management, and cost control across departments. This role plays a crucial part in ensuring cost efficiency, compliance, and timely payment processes while maintaining transparent and accurate financial records. You'll collaborate with multiple teams to manage vendor relationships, track company spending, and ensure the effective use of financial resources.

• Receive and verify purchase requests from departments to ensure alignment with approved budgets.
• Source, evaluate, and select suitable vendors, ensuring at least three comparable quotations to optimize cost.
• Work directly with vendors to negotiate prices, payment terms, and service agreements.
• Prepare, review, and finalize purchasing documents such as contracts, quotations, and purchase orders (PO).
• Ensure the entire procurement process complies with company policies and standards.

• Review and validate payment requests from departments to ensure accuracy and compliance with accounting, tax, and internal policies.
• Prepare and process bank payment orders according to agreed timelines with vendors.
• Develop and maintain cash-out forecasts to support company liquidity management and budget planning.

• Accurately record all expense and accounts payable transactions in the accounting system.
• Collect and allocate costs to projects/departments based on accounting principles and internal cost management models.
• Prepare periodic and project-based cost forecasts to support budget control.
• Reconcile bank transactions with accounting records to ensure 100% accuracy.

• Monitor and review all accounts payable (AP) and advance balances, ensuring accurate aging and classification.
• Conduct periodic reconciliations with vendors and internal departments.
• Prepare AP and cost reports with risk alerts for management review.

• Maintain and securely store accounting records in compliance with company policies and legal requirements.
• Safeguard confidentiality of accounting data, contracts, and payment information.
• Ensure compliance with accounting standards, VAT/CIT regulations, and internal control policies.