Nhân Viên Hành Chính Lễ Tân

1. Receptionist tasks:
- Receiving incoming telephone calls, documents and transferring to related person. Send documents and courier when needed.
- Welcome visitors warmly, make sure they are comfortable, instruct them to meet people.
- Arrange for visiting plan for guest, BOD: pick up, transportation, accommodation and including booking hotel, air ticket, team lunch/ dinner/party.
- Order beverages and food for guests and expats when requested.
- Order daily meals for 3 factories based on data reported by the departments.
2. Admin tasks:
- Support HR & Admin Assistant Supervisor in reviewing, adjusting, and developing internal administrative management systems, including Regulations, Procedures, Forms, Policies, and Job Checklists, to ensure seamless, accurate, and efficient operations.
- Make sure the office run smoothly, work with suppliers to get the best rate, solve the problems if any (phone, taxi, electricity, drinking water, stationary, express service DHL, TNT, EMS, 247, hotel, air ticket, printing, healthcare service, office flower, office cleaning, etc...)
- Ensure all the payments to vendors on time (including monthly payments and others necessary payments) and follow ofi policy.
- Prepare the annual administrative budget and control cost efficiency within the approved budget.
- Ensure all administrative activities are performed on time, with quality, and with cost-efficiency
- Ensure administrative records are stored scientifically in accordance with the 5S standard and for audit purposes.
- Ensure the overall working environment remains clean and hygienic in line with company standards and regulations.
- Ensure the operational effectiveness of catering service and shuttle bus service, verify payment documents, submit monthly payments on time as per contract, and maintain payment records/necessary documents for audit purposes.
3. Internal Communication & Employee Engagement
- Support for internal activities such as Nuts Annual Award, ofi YES, Labor Conference, Blood Donation, Communication Meet, Year-end Party, EOM, Monthly Birthday, Christmas day, [protected info];
- Develop and execute internal communications and employee engagement activities at AVP, ensuring consistency in messaging and brand image. Evaluate the effectiveness of employee engagement activities and propose improvements to enhance the employee experience.
- Disseminate event information through common communication channels to ensure all employees are informed.
4. Other tasks/projects:
- Arrange meetings as requested by the Board of Directors, taking and drafting meeting minutes if required.
- Backup Plan for HR & Admin Assistant Supervisor Coverage
- Stay up-to-date with industry trends, legal requirements, and best practices related to Admin operations and update to Superior.
- Other ad-hoc jobs assigned by managers.