Office Admin (Chinese-Speaking)

1. Administrative Support
• Oversee general office operations, including building management, parking coordination, and assisting with team requests.
• Monitor and ensure the quality of hygiene services, including cleaning and waste management to maintain a tidy work environment.
• Manage office supplies and internal services (stationery, drinking water, medicine, etc.) to ensure cost efficiency, availability, and avoid waste.
• Promptly respond to and efficiently handle administrative tasks assigned remotely via phone calls or messages from senior leaders.
• Provide responsive support to team administrative needs and assist in implementing company policies.
• Provide high-level administrative support to the senior leaders, clients, and internal departments.
• Assist the Delivery team with paperwork, including printing and scanning.
• Work with government agencies to handle administrative tasks such as notarization, translation, legalization, and certified copies.
• Maintain and track all supplier contracts and payment documents, including information updates, term tracking, and renewal or liquidation status.
• Assist in organizing company events and team-building activities as directed.
• Handle MISA purchasing process to comply with accounting requirements (training provided).
• Perform other duties as assigned by the Line Manager.
2.Travel & Logistics Management
• Coordinate and arrange business trips for the Board of Directors (BOD) and employees, including visa applications, flight bookings, hotel reservations, airport transfers, and transportation services.
• Liaise with travel agencies, airlines, hotels, and transportation vendors to ensure cost-effective and timely arrangements.
• Maintain updated records of travel itineraries, approvals, and related expenses.
• Provide travel and accommodation support for visiting clients, guests, and expatriates when required.