Office Admin Executive

*** ADMIN



- Manage office operations, office equipment, properties, and stationery

- Arrange accommodation and transportation for employee's business trip

- Coordinate to hold team building and other events for employees.

- Prepare, record and update legal documents of Company properly.

- Assist HR and involve in employee relation activities, internal regulation, collective agreement & labor disputes documentation.

- Check records of employees' working hours, review them for accuracy, and verify attendance and hours worked

- Maintain employees' records in the personnel file

- Make our office an efficient and well-organized workplace

- Support employees with other their day to day needs

- Guest reception

- In-charge of Admin Contract such as Office/Apartment/Car Leasing, Office Insurance, Office Stuff purchasing and another service contract

- Participate in other ad-hoc projects as assigned



*** ASSISTANT TO CEO



- Write error-free, eloquent emails and letters for various events and announcements.

- Update and maintain phone lists for CEO, track VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones)

- Provide complex travel arrangements

- Accurately tracks expenses for CEO by managing credit cards and receipts. Processes and submits

- Provide receipt accurately and on schedule.

- Works in a professional and focused manner to schedule internal and external meetings

- Takes notes and distributes meeting minutes, agendas and meeting packages