Office Admin Manager

Administration:
- Undertake administrative job, paper work, daily transaction related to correspondence, logistic and filing - Update legal documents of the company: Business license, Investment Registration Certificate, and other related legal documents.
- Manage petty cash and process any payment for daily admin expenses relating to printer, stationery, post, delivery services fee, ect...
- Verifying office expenditure receipts, classify by division and making form for settlement and record office expenditure and manage the budget.
- Follow/renew and able to apply documents for expat employees (Visa, Work Permit, temporary resident card, ect...)
- Working with agencies about contract services
- Other tasks requested by General Manager.
Human Resources Management
- Manage related official documents between the company and employees to create and renew (probation contract, labor contract, contract appendix, decision, etc.).
- Monitor employees' onboarding and offboarding - About information, document and process related to employee entering, quit the company, monitor process of probationary, renewing and terminate service agreement
- Tracking employee information (labor contract, social insurance, duration of visa, work permit, temporary resident card, etc.)
- Recruitment of employees includes finding and collecting CVs.
- Manage C&B work: timesheets, payroll, social insurance, labor contracts, etc.
- Keep all HR database and information confidentially, prepare all kinds of analysis report that related with HR field, such as payroll report, and recruitment, turnover rate, organization chart renewal, etc; Preparing the related HR reports.
- Making and tracking contracts and subcontracts.
- Manage documents, the rubber stamp of the company, office management, and stationery at the office. Submission of signed and sealed letters and minutes of acceptance of contracts.
Accounting Assistant:
- Direct the accounting executive in managing relationships and Collaboration with accounting vendors and overseeing the quality of outsourced accounting functions
- Collect all VAT Invoices.
- Oversee the invoicing process and ensure that cash flow is managed effectively.
- Working or resolving directly with banks regarding company accounts.
- Maintain company ledgers and daily financial transactions.
- Create financial documents such as bills, invoices, pay-orders, payables, receivables, and purchase orders.
- Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
- Manage payroll activities and release salaries.
- Coordinate and manage the payment and billing details of external service providers, contractors, and vendors.
- Verify payments and deposits made through the company account and coordinate with the bank.