Office Admin

TỔNG QUAN VỀ VỊ TRÍ/OVERVIEW:
This role is responsible for overseeing the company's internal financial operations, managing the procurement of floral materials and accessories, and ensuring smooth administrative workflows. This role serves as the final gatekeeper for all payments and data reconciliation.
MÔ TẢ CHUNG/GENERAL:
Chịu trách nhiệm/Responsibility:
1. Administrative Coordination & Sourcing
Oversee daily office operations and ensure smooth workflow across departments
Source and purchase flowers, materials, and related supplies
Coordinate with vendors and maintain long-term supplier relationships
Support operational planning during high-demand periods (e.g. Valentine's Day, International Women's Day, Mother's Day)
Track and manage company assets
2. Payment & Financial Support
Handle payment requests and coordinate disbursement to suppliers/partners
Reconcile transactions across banks and payment platforms on a regular basis
Maintain accurate records and support internal reporting
Monitor spending and recommend cost-saving opportunities
3. Cost Control & Compliance
Review operational expenses, including delivery and logistics costs
Validate staff claims and supporting documents
Ensure agreements and payments follow internal policies before execution