Office Administrative and Finance Coordinator

CFL Flooring is one of the world's leading manufacturers and exporters of flooring products exporting to over 70 countries with offices in China, HK, US, UK, Belgium & Russia.
As the company continues to grow rapidly in the US market, we are looking for a quality control inspector to perform quality pre-shipment inspections of finished goods based on SOP and according to Product & Packaging Standards for the Vietnamese facility.
Employment Type:
- Full Time (Mon-Sat): 8 am-5 pm
Description of Administrative tasks:
- Provide administrative support in order to ensure effective and efficient office operations.
- Follows up and controls the office's headcount and the planning of presences of the team.
- Organizes business trips for the employees of the office in Vietnam and China with the suppliers, as well as for the guests.
- Prepare travel, visa, and accommodation warrants
- Review and verify travel claims.
- Is in charge of material concerns in the office: monitor and order office supplies, supervise the maintenance of office equipment...
- Assist the country manager to prepare documents, organizing meetings, and dispatching information.
- Receives phone calls, manages the correspondence, manages the planning
- Perform other related duties as required.
Description of accounting tasks:
- Receive and verify invoices and requisitions for goods and services
- Verify that transactions comply with financial policies and procedures
- Prepare, verify, and process invoices and coding payment documents
- Prepare batches of invoices for data entry
- Data enter invoices for payment
- Process backup reports after data entry
- Manage the weekly cheque run
- Record all cheques
- Prepare vendor cheques for mailing
- List all vendor cheques in the logbook
- Maintain a listing of accounts receivable and payable
- Maintain the general ledger
- Maintain updated vendor files and file numbers
- Establish and maintain confidential casual employee files