office Administrative Executive

Responsibilities and Tasks
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, documentation control, generating reports, writing minutes of meetings and distribute such.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Procurement according to internal regulations / maintain compliance.
• Screening telephone calls
• Greet and assist HOMAG visitors.
• Maintain polite and professional communication via e-mail, phone and regular mail.
• Maintain office security.
• Maintain office First aid cabinet and log book - validity of supplies
• Maintain Cost control of office supply expenditure
• Maintain / control HOMAG Vietnam's support vehicles drivers log and mileage, (costs) ensure availability.
Knowledge, Skills and Experience
• Associates degree in related field (desirable)
• Prior administrative experience skill and attention to detail
• Strong time management
• Multi lingual skills
• Excellent computer skills (Windows software suite)
• Verbal & written communication, detail orientated
• Proactive and team orientated.
• Confidentiality / Compliance awareness
• Resourcefulness
Assist and preparing internal Finance related issues
Where deemed necessary, assisting / preparing / collecting / delivering on time:
• Invoices
• Purchase / sale contract
• Receipts
• Import documents
• Expense claims
• Petty cash report