Office Manager (Strong in HR Management) - Up to $3000

A. ORGANIZATION MANAGEMENT
1. Understand the business plan
- Understand the corporate identity, 5-year business plan, and business plan of the period exactly.
- Adjust the priority of the tasks related to Back Office Division between requests from CEO and personal proposal
2. Track and analyze KPIs
- Define the suitable KPIs of Back Office Division to achieve the business plan of each period
- Track the results of KPIs each month. If the result is not good, analyze the causes and find the improvement.
3. Manage members
- Define the team structure required for Back Office Division and make the recruitment plan
- Hire suitable members of the Back Office Division.
- Review the performance of these members and give them feedback on their improvement
- Make the training plan and execute
4. Manage the budget and expenses of Back Office Division
B. HUMAN RESOURCE MANAGEMENT
1. Recruitment and Selection
- Set up and improve the recruitment policy/process, advise the Manager on candidate selection; Implement and analyze exit-interviews, and suggest changes
2. C&B and performance management
- Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
- Research, develop and implement HR assessment periodically according to the evaluation regulations
- Manage C&B process (Salary, Insurance, PIT...), bonus, welfare policies... to ensure payment accurately and timely
- Manage HR documentation in organized and comply with the regulation and Law
3. Learning and development
- Evaluate individual and organizational development needs
- Drive L&D plan which includes but not limited to orientation; profession/soft skill and others necessary training in line with the company's strategic development
- Monitor the success of development plans and collaborate with managers to develop their team through their career path
4. Company culture
- Work with BOD in defining and building Mission, Vision, Core Value of the Company
- Manage internal communication and build corporate culture
- Drive with planning, coordinating and executing employee activities and events, including but not limited to Kickoff meetings; monthly/quarterly staff meetings, - Company's birthday [protected info]
5. Employee relation
- Bridge management and employee relations by addressing demands, grievances or other issues
- Advise BOD on dealing with conflict and grievance resolution.
C. ADMINISTRATION MANAGEMENT
- Monitor security and hygiene of the working environment
- Making contracts office vendors, service providers and office lease ..., monthly fee calculation & confirmation and supervise inventory management and the fee payment
- Office related: Build related processes, regulations regarding to office management;
- Logistic related: Rental car/Air ticket/Hotel bookings/ (if any); Sending documents...
- New grant, extension of work permit and temporary residence card for foreign members
- Internal communication regarding important information & meetings scheduling; support company event's organization
D. ACCOUNTING MANAGEMENT (Work with accounting firm)
- Cash Flow/Balance management
- Account Payable management: Input & store invoices/receipts into system/Remittance making/Check the balance of invoices and actual payments...
- Account Receivable management: Prepare payment documents/Input to system, Issue VAT invoices
- Coordinate with accounting firm to make monthly financial statement as well as Tax declaration/Submit Tax declarations
- Reports: Manage monthly cost & sales report/cash flow report to PL of projects