Office Manager

Mô tả công việc

ZaloPay is looking for an experienced Office Manager to supervise daily support operations of our business and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments of ZaloPay.

We expect a great Office Manager who has excellent communication and organizational skills with detail-oriented and thoughtful mindset. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

RESPONSIBILITIES:

- Organize and supervise all facilities of ZaloPay:

+ Represent to work with centralized departments such as Administration, Purchasing & IT in headquarter to arrange and monitor all facilities of ZaloPay;

+ Ensure our working area is stocked with necessary supplies and all equipment is working and properly maintained;

+ Organize & manage department's position/seating layout.

- Lead & supervise administrative team to do daily operation tasks in ZaloPay:

+ Provide and manage allowance services of staff members such as house, taxi, cellphone...

+ Assist in human resources activities: monitor timesheet of all staff members;

+ Assist for Business Trip of Director, Staff Member, Partners such as Travel reservation, accommodations, meal, ...

+ Execute payment process regarding to educations, events, meal, travel, hotel...

+ Manage personnel information such as birthday, ID card, visa,... for necessary procedures

+ Organize and save department files, contracts, invoices, photo library

+ Support our expat staffs in visa application, managing their housing & transportation service... and ideally become their "go-to" consultants for providing support/answer with Vietnam working environment

- Organize & motivate events for ZaloPay such as teambuilding, conferences, parties...

- Assistant role to Operation Director:

+ Arrange & monitor daily schedules;

+ Assist in welcoming Partners of ZaloPay regarding to prepare gifts, travel, accommodation, meal, ...

+ Prepare gifts for Partners of ZaloPay in holidays

Yêu cầu

- Have at least 3 years in Administration; managing office for more than 400-500 employees;

- Experience in working with expats & must be fluent in English;

- Comprehensive knowledge of standard office equipment, including telephones, fax machines, copiers, printers, scanners, shredders and department/division specific equipment;

- Strong working knowledge of MS office software (Outlook, Word, Excel);

- Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staff;

- Very detail-oriented & thoughtful;

- Strong at planning skill & organization skill;

- Ability to both prioritize tasks and handle multiple tasks simultaneously;

- Ability to identify, analyze, and resolve problems ;

- Ability to work independently, take initiative and follow through on tasks with minimal direction or supervision;

- Ability to handle sensitive and confidential information with integrity;

- Interest in and ability to continuously improve processes

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