Office Manager

Mô tả Công việc
A. JOB DESCRIPTION
The Office Manager oversees the administrative and operational functions of a legal office, ensuring its efficient and smooth functioning. This role involves managing office staff, handling administrative tasks, coordinating office procedures to support the legal team's activities.
· Create, manage and secure the file storage system including (i) customer records/emails; (ii) personnel; (iii) administration;
· Delegate tasks and ensure timely completion of office duties;
· Manage office supplies and equipment, including procurement and maintenance;
· Develop and implement office policies and procedures to improve efficiency and compliance;
· Handle correspondence, emails, and phone calls, redirecting inquiries as appropriate;
· Schedule appointments, meetings for attorneys;
· Prepare legal documents, contracts, and correspondence under the guidance of attorneys;
· Maintain confidentiality and handle sensitive information with discretion.
· Assist in recruitment and hiring processes, including job postings, interviewing, and onboarding new employees;
· Coordinate staff training and professional development initiatives.
· Coordinate office logistics, including space management, facility maintenance, and security protocols;
· Ensure compliance with legal regulations and standards, including data protection and privacy laws.
· Oversee billing and monitor office budgets and expenses, manage accounts payable and receivable, reconciling financial records regularly.
B. BENEFITS
· Health insurance, social insurance, unemployment insurance and community insurance according to the provisions of law;
· Bonus 13th month salary, enjoy the company's remuneration and welfare policies;
· Participate in Teambuilding, Company Trip, Year End Party, monthly internal activities, etc;
· Trained in professional skills with leading domestic and foreign experts.
· Work with customers from leading domestic and foreign companies/agencies;
· The working environment is young, dynamic, respectful, friendly and encourage openness and creativity.