Office Manager

Mô tả Công việc
A reputable company is looking for a motivated, organized and proactive Office Manager.
Office Services
Vendor Management: Coordinate with vendors, contractors, and suppliers for facility-related services and supplies. Acts as the liaison between the company and the landlord for the company's property, maintenance, security and safety needs. Evaluate vendor performance and negotiate contracts for facility-related services.
Project Management:
Coordinate the office renovations/ moves/ expansions/ relocations while ensuring minimal disruption to business operations. Responsible for all Planned Preventative Maintenances and Corrective Maintenances. - Manage office building related on boarding activities in co-ordination with TA Manager & HR Business Partner (eg: office pass, on-boarding experience).
Office Administration & Budget Management
Office Admin:
Supervise and manage office administrative tasks, such as office supplies procurement, mail handling, and front desk operations. Ensure the availability of necessary office equipment and resources for smooth daily operations. Track and maintain records of office inventory and assets. Conduct regular inventory audits. Oversee the maintenance and organization of filing systems, both physical and electronic. Resolve office-related operational issues and escalate when necessary.
Budget Management:
Develop and manage the budget for general affairs and facility operations. Monitor expenses, negotiate contracts, and identify cost-saving opportunities. Ensure the arrangement of petrol cards & responsible to manage season car parking for employees.
Liaise / communicate with vendors and arrange payments with Finance team.