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1. Key Responsibilities
Level: Team Leader / Supervisor
Responsible for overseeing accounts payable control, reviewing payment documents and terms, identifying and preventing fraud risks, and ensuring compliance with applicable laws and internal regulations. Design and improve payment processes and risk controls, optimize cash conversion cycles, and ensure accounts payable data is accurate, complete, and timely to support the Company's cash flow management.
2. Job responsibilities
A. Accounts Payable Management and Payment Cycle
Control, record and reconcile supplier payables; monitor aging, due dates, advances and overdue balances.
Analyze payment obligations and recommend payment schedules and credit-term arrangements to support cash flow optimization.
B. Contract, Invoice, and Payment Document Review
Review contract terms and cross-check contracts, purchase orders, acceptance records, invoices and payment approvals.
Return incomplete or incorrect documents; identify irregularities, suspend processing and report for verification in accordance with procedures.
C. Compliance and Risk Control
Ensure compliance with accounting and tax regulations, e-invoice requirements and internal payment procedures.
Prevent duplicate payments, incorrect beneficiaries, limit breaches and payments that do not meet requirements; reject or suspend risky requests.
D. Management Reporting and Cost Analysis
Prepare and analyze AP, aging, payment schedule, expected liability and cost variance reports.
Reconcile AP balances between sub-ledgers, the general ledger and system records; provide accurate and timely data to support the Chief Accountant with reconciliations, period-end closing and financial management.
E. Cross-functional Coordination and Guidance
Coordinate with
Purchasing, Warehouse, Production, Store Operations and suppliers to verify transactions and resolve discrepancies.
Guide stakeholders on documentation and payment requirements; maintain the confidentiality of financial information.