Mô tả công việc
Key Responsibilities:
1. Schedule Management:
o Organize and maintain the DDGD's calendar, including scheduling internal and external meetings, appointments, and travel arrangements.
o Prioritize and arrange urgent tasks, reminders, and last-minute changes, optimizing the Deputy General Director's time and minimizing disruptions.
2. Communication:
o Handle incoming and outgoing communications on the General Director's behalf when appropriate, including drafting email responses, phone calls, physical correspondence and escalating critical issues.
o Interpret during DDGD's meetings when necessary.
o Foster and maintain client relationships, acting as a liaison between the General Director and key partners/ clients/ experts when necessary.
o Prepare and edit various documents, including EXCO report, Group presentations
o Ensure all materials sent out from DGD are accurate, professional, and aligned with the Group/ CPGV standards/ format.
3. Meeting Coordination:
o Schedule, organize, and prepare for DGD's meetings.
o Responsibilities include booking venues, preparing and distributing agendas, gathering necessary documents, and taking detailed minutes, including minute for SMM meeting.
o Ensure all logistical aspects of DGD's meetings are arranged, including catering and audiovisual equipment.
4. Travel Arrangement:
o Plan and coordinate comprehensive travel itineraries for both domestic and international trips, including flights, accommodations & transportation booking coordination, and related logistics.
o Manage all associated travel expenses, ensuring timely processing and reconciliation of expense reimbursement.
5. Administrative Support:
o Handle confidential information with the utmost discretion, maintaining the privacy of sensitive company data.
o Develop and maintain an organized filing system for electronic and hard-copy documents, ensuring easy access and retrieval.
o Translate documents as required, ensuring accuracy and clarity of sent out materials.
o Assist with managing the DGD's personal matters, such as insurance term, residential affairs, and other personal administrative tasks.
Yêu cầu
Minimum Education/Qualifications
Bachelor's Degree in Business Administration, or a related field;
Language: Highly proficient in spoken and written English.
Minimum Years/Type of Experience
From 1 - 2 years of experience in a similar administrative or document control role, preferably in construction, engineering, or project management.
Technical Competencies
Proficiency in Microsoft Office Suite;
Experience in tracking project progress and maintaining structured documentation;
Previous experience in the AEC Industry (Architecture, Engineering, Construction) is an
advantage.
Functional Competencies
Strong organizational skills with a high level of attention to detail;
Advanced problem-solving skills with a proactive approach to daily challenges;
Effective verbal and written communications, with a professional approach and proven
experience in client interactions is an advantage;
Ability to work independently and proactively;
Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced
environment.
Quyền lợi
Thưởng
Attractive salary
Chăm sóc sức khoẻ
Social insurance, health insurance, unemployment insurance according to Labor Laws
Đào tạo
Good chance to study and develop career path stably
Thông tin khác
Xem thêm
Thông tin chung
Nơi làm việc
- Ho Chi Minh, Ho Chi Minh City, Vietnam