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Mô tả công việc
1. Summary:
We are seeking a highly organized, proactive, and confidential Personal Assistant (PA) to provide exceptional administrative and operational support to our Managing Director. The ideal candidate will possess excellent communication, interpersonal, and problem-solving skills, and thrive in a fast-paced environment. You will play a vital role in ensuring the smooth operation of the Managing Director's office and managing their schedule to maximize efficiency and productivity.
2. Responsibilities:
• Calendar Management: Schedule appointments, meetings, and travel arrangements for the Managing Director, prioritizing effectively and ensuring adherence to deadlines. Manage scheduling conflicts and communicate effectively with internal and external stakeholders.
• Travel Coordination: Coordinate all aspects of the Managing Director's travel, including booking flights, hotels, and ground transportation. Ensure all travel documentation is in order and manage expense reports.
• Communication & Correspondence: Manage the Managing Director's email inbox, prioritize messages, and draft responses as directed. Screen and direct phone calls, ensuring only important calls reach the Managing Director. Prepare professional correspondence, presentations, and reports as needed.
• Project Management: Assist the Managing Director with ongoing projects by managing deadlines, coordinating with internal teams, and gathering necessary information. Prepare agendas and briefing materials for meetings.
• Office Management: Maintain an organized and efficient office environment. Oversee office supplies, manage petty cash, and ensure smooth operation of office equipment.
• Confidentiality & Discretion: Maintain strict confidentiality regarding all matters pertaining to the Managing Director and the company.
• Additional Duties: Perform other duties as assigned by the Managing Director, which may include research, data analysis, or administrative tasks./p
We are seeking a highly organized, proactive, and confidential Personal Assistant (PA) to provide exceptional administrative and operational support to our Managing Director. The ideal candidate will possess excellent communication, interpersonal, and problem-solving skills, and thrive in a fast-paced environment. You will play a vital role in ensuring the smooth operation of the Managing Director's office and managing their schedule to maximize efficiency and productivity.
2. Responsibilities:
• Calendar Management: Schedule appointments, meetings, and travel arrangements for the Managing Director, prioritizing effectively and ensuring adherence to deadlines. Manage scheduling conflicts and communicate effectively with internal and external stakeholders.
• Travel Coordination: Coordinate all aspects of the Managing Director's travel, including booking flights, hotels, and ground transportation. Ensure all travel documentation is in order and manage expense reports.
• Communication & Correspondence: Manage the Managing Director's email inbox, prioritize messages, and draft responses as directed. Screen and direct phone calls, ensuring only important calls reach the Managing Director. Prepare professional correspondence, presentations, and reports as needed.
• Project Management: Assist the Managing Director with ongoing projects by managing deadlines, coordinating with internal teams, and gathering necessary information. Prepare agendas and briefing materials for meetings.
• Office Management: Maintain an organized and efficient office environment. Oversee office supplies, manage petty cash, and ensure smooth operation of office equipment.
• Confidentiality & Discretion: Maintain strict confidentiality regarding all matters pertaining to the Managing Director and the company.
• Additional Duties: Perform other duties as assigned by the Managing Director, which may include research, data analysis, or administrative tasks./p
Yêu cầu
• Bachelor's degree or equivalent experience in a relevant field (administrative support, business administration) preferred.
• Minimum 3-5 years of experience working as a Personal Assistant or in a similar administrative role, preferably within a fast-paced and demanding environment.
• Strong organizational, time management, and prioritization skills.
• Excellent communication (written and verbal) skills with the ability to draft clear, concise, and professional correspondence.
• Proficient in Mandarin in a PLUS
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software programs.
• Ability to work independently, take initiative, and solve problems effectively.
• Strong interpersonal skills with the ability to build rapport with people at all levels.
• Discreet, professional, and reliable with a high degree of confidentiality.
• Ability to thrive in a fast-paced environment and manage multiple tasks simultaneously.
• Minimum 3-5 years of experience working as a Personal Assistant or in a similar administrative role, preferably within a fast-paced and demanding environment.
• Strong organizational, time management, and prioritization skills.
• Excellent communication (written and verbal) skills with the ability to draft clear, concise, and professional correspondence.
• Proficient in Mandarin in a PLUS
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software programs.
• Ability to work independently, take initiative, and solve problems effectively.
• Strong interpersonal skills with the ability to build rapport with people at all levels.
• Discreet, professional, and reliable with a high degree of confidentiality.
• Ability to thrive in a fast-paced environment and manage multiple tasks simultaneously.
Quyền lợi
Attractive Yearly Bonus (Performance Bonus)
Health insurance for employees and family members
Annual Health Check for all employees
Health insurance for employees and family members
Annual Health Check for all employees
Thông tin khác
NGÀY ĐĂNG
[protected info]
NGÀNH NGHỀ
Hành Chính Văn Phòng > Hành Chính
LĨNH VỰC
Bất Động Sản/Cho thuê
CẤP BẬC
Nhân viên
KỸ NĂNG
Administration Management, Administrative Support, Admin Task, MS Office, Time Management
NGÔN NGỮ TRÌNH BÀY HỒ SƠ
Bất kỳ
[protected info]
NGÀNH NGHỀ
Hành Chính Văn Phòng > Hành Chính
LĨNH VỰC
Bất Động Sản/Cho thuê
CẤP BẬC
Nhân viên
KỸ NĂNG
Administration Management, Administrative Support, Admin Task, MS Office, Time Management
NGÔN NGỮ TRÌNH BÀY HỒ SƠ
Bất kỳ
Thông tin chung
- Ngày hết hạn: 04/05/2024
- Thu nhập: Thỏa thuận
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