PERSONAL ASSISTANT TO MARKETING & BUSINESS DEVELOPMENT DIRECTOR

* Key duties and responsibilities/ Nhiệm vụ và trách nhiệm chính:
- Arranging & preparing for meetings:
+ Planning & organizing meetings appropriately for Marketing & Business Developments Director when receiving meeting requests from other people.
+ Contacting relevant people to organize meeting as requested by Marketing & Business Development Director.
+ Booking meeting rooms accordingly if the meetings to be held at FVH.
+ Preparing meeting rooms according to the requirements of the meetings.
+ Preparing meeting documents.
- Preparing in and out correspondences as requested by Marketing & Business Development Director, then sending them to relevant people internally or externally by email, by post or by hand delivery.
- Arranging & preparing for business trips:
+ Arranging meetings if requested
+ Booking air tickets, accommodations and transportation
+ Preparing documents for business trips accordingly
+ Preparing business trips itinerary
- Preparing marketing related contracts:
+ Contracts are including contract for advertisements, PR, service agreements for resources.
+ Coordinating with agencies, vendors and FVH Finance department for payment terms, and Legal Director for legal terms.
- Keeping tracks reports of marketing budget and expenses:
+ Coordinating with marketing manager, PR manager/officer, business development manager to gather all expenses to keep tracks again approved marketing budget.
+ Preparing monthly report to send to Marketing & Business Development Director, Marketing Manager, PR Manager/Officer and Business Development Manager.
- Applying for the licenses for hospital advertisements and marketing events:
+ Hospital advertisements include TVC, print ads, PR articles. Marketing events include press conferences, public seminars, doctor symposiums.
+ Relevant authorities include Ministry of Health, Department of Health of Ho Chi Minh City, Ministry of Communication & Information, Department of Communication & Information of Ho Chi Minh City, Ho Chi Minh City's People's Committee.