Personal Secretary

Job Summary:
We are looking for a proactive and organized Junior Personal Secretary to administrative and personal tasks. The ideal candidate will ensure the executive's schedule, correspondence, and daily tasks are managed efficiently, enabling them to focus on high-level responsibilities.
Key Responsibilities:
1. Schedule and Calendar Management:
• Organize and maintain the executive's calendar, scheduling appointments, meetings, and events.
• Provide timely reminders and prepare necessary documents for upcoming
engagements.
2. Correspondence Management:
• Handle and prioritize incoming and outgoing communications, including emails, phone calls, and letters.
• Draft, proofread, and edit correspondence on behalf of the executive.
3. Administrative Support:
• Maintain an organized filing system for documents, records, and reports.
• Prepare presentations, meeting agendas, and minutes as required.
• Assist with personal errands and tasks when necessary.
4. Meeting Coordination:
• Schedule and coordinate internal and external meetings, ensuring all participants are informed.
• Arrange meeting venues, catering, and necessary equipment.
5. Task Management:
• Assist with day-to-day administrative tasks, ensuring deadlines are met.
• Manage confidential information with the utmost discretion.
6. Personal Assistance:
• Provide support with personal tasks, such as managing household bills, event planning, or shopping.
• Handle personal correspondence and appointments on behalf of the executive.