Planning Director - COE

1. Lead the activities for preparation of Project Programs at Level 1 and detail program at Level 2/3:
• Set up the required planning preparation work including management system of planning, coding, weighting, and documentation.
• Ability to provide inputs on the realistic timelines for project for setting up project milestones before project inception
• Lead the process of establishing project milestones at L1 Level before the project inception by coordinating between related departments, and management.
• Provide guidance to Planning Manager for creating Work Breakdown Structure based on the project scope and requirements (Upto Level 3 & lower level as required)
• Review and provide inputs and feedback on Construction Program, Design Program, Procurement and Tendering Plan prepared by respective departments to ensure inter-department linkages and alignment with Project Milestones
• Review and provide inputs and feedback on integrated Project Program at Level 2/ Level 3 by integrating all the departmental programs ensuring the logics and alignment
• Review and provide inputs and feedback on Resource requirement for achieving the set timelines and highlight to management in case of any deficiencies
• Resolve conflicts and interface issues between departmental programmes
• Review and provide inputs and feedback on Schedule Risk Analysis of Project Program, best with understanding of business implementation standard such as U.S. GAO or DCMA-14
2. Project Milestones and Integrated Project Program Monitoring and Reporting Activities:
• Review and provide inputs and feedback on Integrated Project Program on periodic basis based on the status of the project
• Consult or review Root cause analysis for delays identified and prepare Preventive and Corrective Actions for mitigating these delays
• Consult or review on impact analysis on overall Project Program from time perspective due to any changes in the project (Initiated by Management)
• Consult or review on impact analysis on overall Project Program from time perspective due to Variation Orders, Extension of Time, etc.
• Revise Project Milestones and Integrated project Program as per the guidance and approval from management. Ensure minimal deviations from baseline plan
• Provide inputs on Project Risks and potential timeline slippages to all relevant departments for timely action and develop project risk register in consultation with relevant departments and continue to consult and update as required throughout all project phases for use as a tool by Project team in responding to potential and actual project risks.
• Coordination with relevant departments and management on delays in timeline
• Track, monitor the program, and report to HOD on delays in timeline
• Analyse progress data, trend and coordinate as required to resolve bottle necks. Able to provide analytical insights with solutions
• Review and ensure accuracy of data captured in Management Reports from project progress perspective
3. Interdepartmental Co-ordination and Issue Resolution
• Support management in identifying corrective actions for issues
• Participating in the project meetings conducted at BOD and HOD Level to identify critical issues affecting project progress
• Ensuring timely follow-up and resolution of critical issues impacting project progress
4. Establish and implement processes:
• Ensure processes and systems are established in line with management requirements
• Ensure processes and systems are implemented and followed by all in the team
• Ensure the implementation of data and management reporting and digitalization in place with collaboration with relevant departments
• Support Head of Operations in planning for technology initiatives related to project program management and work with IT team for implementation as and when required
5. Team Development:
• Guide the team in every phase of the project to ensure the delivery meets the set timelines
• Monitor performance of team members and provide constant guidance and constructive feedback
• Set clear team goals
• Delegate tasks and set deadlines
• Oversee day-to-day operation
• Motivate team members
• Discover training needs and provide coaching
6. Other tasks, activities as per company's requirements