Production Administration Intern

Happiness Saigon is hiring a Production Administration Intern
STOP SEARCHING, YOU JUST FOUND HAPPINESS.
Right here. We are Happiness Saigon.
Yes, we named our company Happiness.
Why? We believe Happiness is the ultimate rebellion. Against negativity. Against impossibilities.
Let us introduce ourselves. We are an award-winning creative consultancy agency based in Saigon, operating for partners in Vietnam and across Asia.
You'll find Happiness in knowing we won:
Top 3 of Agency of the Year in Vietnam for the 8th time in a row
1 x GOLD Independent Agency of the Year Vietnam and 1 x SILVER Creative Agency of the Year Vietnam in 2023, at Campaign Asia
No.1 Vietnam-based agency in The Drum World Creative Rankings 2023
But also, in knowing that awards are part of the journey, not the destination.
SO, HOW WOULD THIS ACTUALLY MAKE YOU HAPPY?
Of course, you're looking through all these job descriptions to find something that'll make you truly happy. Right?
Well, we believe in doing everything to make people happy.
Because happy people make great work, and great work is what makes people happy.
So, here's your Happiness checklist to be a part of our pool of talents:
Work together with an unconditionally inclusive and diverse team of 90+ happy people
Enjoy a competitive salary under clear contractual terms
A work-from-anywhere option, applying our '100% Freedom 200% Responsibility' policy
Work in a positive environment, that cares about your growth, health, mental well-being, and with a 'work smart' vs 'work hard' ambition
Work with a team of people who are 'good' (good human beings) and 'good' (professional, and the best at what they do
A chance to be your most creative, happy self.
Some people spend a lifetime looking for happiness. You found it.
Are you a final-year student with a passion for organization, strong attention to detail, and the ability to manage contracts and financial processes efficiently?
The Production Administration Intern position might be for YOU, if:
You have:
A final-year student status or a recent degree in Business Administration, Communications, Event Organization, or a related field
Availability to work full-time for a period of 6 months
Excellent written and spoken communication skills in both English and Vietnamese
Strong Excel skills and analytical thinking
A high level of accuracy, attention to detail, and a methodical approach to work
Honesty and integrity when handling sensitive or confidential information
(Bonus) Experience with submission processes to local authorities
You're good at:
Managing tasks in a fast-paced, process-driven environment
Communicating with different stakeholders and keeping things moving
Staying organized, even when juggling multiple responsibilities
As a Production Administration Intern, you will:
You'll play a key role in supporting the Production Team by ensuring efficient coordination of administrative and financial processes. Your responsibilities will include:
Assisting in the preparation of contracts and ensuring they meet Quality Control (QC) standards before submission to the legal team
Assisting in the production process, preparing necessary materials and supporting the team in the shooting session
Following up with the legal team to secure timely approvals
Creating Purchase Orders (POs) in the internal system
Preparing and maintaining accurate documentation for PO creation and payment requests
Monitoring supplier payments to ensure timely processing
Supporting urgent requests, such as deposits and payments, to help streamline team operations
Communicating with suppliers to manage relationships, including handling negotiations and adjusting terms when necessary
You're extra awesome at:
Identifying process improvements and implementing solutions to enhance efficiency.
Handling multiple tasks under tight deadlines without compromising accuracy.
Building strong relationships with internal teams and external suppliers to ensure seamless collaboration.
Taking the initiative to address challenges proactively and suggesting innovative approaches.
Communicating financial or legal information clearly and concisely.
Staying organized and focused, even in a fast-paced, creative environment.
So, are you ready to join the amazing team of Happiness Angels?
Whether you are fresh out of art school or growing a beard, make sure we can see where you picked up your superpowers in your CV.