Program Coordinator Part-time 2024

COMPANY INTRODUCTION
The Vietnam Scholarship Foundation (VNSF) is a non-profit organization based in the
United States. Our mission is to help children in Viet Nam break the poverty cycle by acquiring the
education and skills needed to reach their full potential. As such, we fund scholarships and other programs
for children in underprivileged communities in Vietnam. The Program Coordinator will play a key role in
running the day-to-day operations of our organization in Vietnam and assisting with the implementation of
various programs and initiatives.
Program Coordinator Part-time
Tính chất công việc: Bán thời gian - Mức lương: Thỏa thuận - Địa điểm: Hồ Chí Minh - Kinh nghiệm: Không cần kinh nghiệm - Đừng lo! Chúng tôi sẽ đào tạo bạn từ đầu. Có kinh nghiệm là điểm cộng! - Chuyên môn: Hành chính, Nhân sự
JOB DESCRIPTION
1.Recruit volunteers, to form a CORE committee (preferably 5 members) to help run VN VNSF
events.
2. Hold monthly meetings with committee members to increase program efficiency.
3. Manage the entire scholarship interviewing process for VNSF in Vietnam to include: a) identifying
potential students meeting VNSF scholarship requirements, b) collecting and reviewing scholarship
applications, c) organizing volunteers to travel for interviews, d) leading interview trips, e) collating
interview results, f) recommending scholarship candidates to the board, and g) notifying schools and
students of their selection into the VNSF program.
4. Manage the entire scholarship distribution process for VNSF in Vietnam to include a) certifying that
students are still enrolled in school, b) identifying students' grades to ensure proper distribution, c)
organizing trips to province to distribute scholarships, and d) collecting receipts from students to
remit to Board along with a report of expenses.
5. Manage the entire student tracking process to include a) generating, as requested, an up to date list
of students who are receiving VNSF scholarships, b) making sure students stay in school and
running interference to prevent drop outs, c) tracking causes of drop out, c) tracking students'
graduation, and d) maintaining a database of graduates for future contacts.
6. Work closely with VNSF Program Committee in the United States to implement VNSF mission in
Vietnam. Suggest new activities and improvements to VNSF program in Vietnam.
7. Compile monthly reports: expenses with receipts, special events, students and schools contact
activities and submit to the US VNSF board.
8. Provide feedback for current project improvement, suggestions on new plans, new programs, new
projects to benefit underprivileged students and VNSF organization.
9. Establish a network of reliable and reputable vendors, including those providing bus transportation,
school and office supplies, camera/video technicians, entertainers, and food services. Seek vendors
willing to support VNSF's mission through donations, while offering high-quality products and
services at discounted prices. Use these approved suppliers to support all VNSF events to avoid
last minute surprises.
10.Engage with local stakeholders in provinces where VNSF operates and collaborate to organize the
annual student interview event. Develop training sessions for new volunteers conducting interviews.
11.Recruit volunteers and maintain year-round engagement to ensure ongoing support for VNSF's
special events and annual student interview trips. Consistent volunteer participation in annual
interview trips is crucial for efficient and effective sessions, reducing training time for the interview
process.
12.Compile pictures, interview videos, data, and reports from interview trips and various events such as
reading rooms, bike programs, and college graduations. Create a digital file for each student
accepted into the VNSF program. Specific tasks include generating interview videos, capturing
graduation pictures, and assembling digital personal information files for VNSF college graduates.
These files will be used for future volunteer recruitment, monitoring program success, and
presenting at fundraising events in the US.
13.Prepare a bi-annual student data report for the US VNSF board, featuring illustrative charts and
graphs. Highlight key metrics such as student status, grade reports, at-risk students, dropout rates
(including reasons), and underperformance trends. This report aims to prevent student dropouts and
monitor academic performance effectively.
REQUIREMENTS
Excellent organizational skills with a strong attention to detail.
Effective written and verbal communication skills.
Fluency in Vietnamese and English is required.
Ability to work independently and as part of a team in a fast-paced environment.
Ability to manage multiple tasks simultaneously and meet specified deadlines and requirements.
Proficiency in Microsoft office suite and other relevant digital software applications.
Commitment to the mission and values of VNSF.
This role requires 20% of travel between the provinces (Ca Mau, Dong Thap, An Giang, Hau Giang, Bac Lieu &
TP.HCM) where VNSF operates.
BENEFITS
Salary for this position will be commensurate with experience. VNSF offers opportunities for professional
development and invaluable experience that will strengthen your ability to excel in many jobs requiring
program management skills in a mixed English/Vietnamese language environment.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 15/5/2024
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
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