Project Admin/ Assistant

Role Summary
Provide administrative and coordination support to the PMU team, ensuring project documents, logs, and communication are properly maintained, updated, and well organized.
Key Responsibilities
1. Document & Filing Management
• Maintain proper filing, registration, and organization of all project documents
• Manage document logs, submission records, and version control
• Ensure all documents are up-to-date and easily accessible
2. Meeting & Communication Support
• Prepare meeting minutes and distribute to relevant parties
• Track action items and support follow-up on updates
• Assist in coordination and follow-up communication with consultants and contractors
3. Logs & Tracking Support
• Maintain tracking logs for design issues, submissions, and deliverables
• Update status based on inputs from PMU team and consultants
• Follow up with relevant parties to ensure logs remain current and accurate
4. Administrative & Translation Support
• Provide general administrative support to PMU team
• Assist with translation (English to Vietnamese / Vietnamese to English)
• Support preparation of reports, presentations, and internal documentation
• Provide direct support to PD as required, including coordination, translation, and other assigned tasks