Project Administrator

Provide full secretarial and admin support to the project team and department
Develop and maintain a proper and user-friendly file and document control system for recording and tracking of all related documents as well as for the efficient management
Perform data-entry, recording, printing and filing duties
Attend meeting, take minutes of meeting and maintain records for the operations and project team
Follow up project schedule & collect questions, complaints, feedback from clients and give solutions
Follow up payment term, claims process of assigned projects
For some specific big projects: follow up all documents requested, double check on claims from local suppliers, follow up payment from customers, provide support if needed/ required.
Follow up project logs updated by each division, to proactively prepare: resource, equipment, time management for project team
Assist to collect, check staff claims and invoices; to prepare, submit and follow-up the various order (if any); to keep stock of material supplies for the department
Assist to monitor payment schedule and status, cooperate with division admin & accountant team.
Double check all expenses raised for Project Manager to approve and undertake any ad-hoc admin duties as required