Project Finance Officer

Position Title: Project Finance Officer, Saving Threatened Wildlife
Direct reports to: Finance and Operations Manager, Saving Threatened Wildlife
Location: Ha Noi, Viet Nam
* Major Functions:
Under the direct supervision of the project's Project Finance and Operations Manager, the position will be responsible for processing project payments, VAT administration, and support in general administration of the project finance to comply with all the requirements of WWF and USAID policies and regulations
* Major Duties and Responsibilities:
The Project Finance Officer's key roles and responsibilities include but are not limited to the following:
1. Financial Management:
• Check invoices, receipts, documents to ensure correctness, accuracy and compliance with WWF and USAID policies and procedures, and compliance with project budget lines.
• Enter invoices/receipts into Oracle, including any necessary adjustments following review with the Project Finance and Operations Manager.
• Validate invoices and transactions as required.
• Responsible for uploading Application Desktop Integrator (ADI) and journal adjustments for the projects into Oracle.
• Follow up to ensure all payments for project activities are processed in a timely manner in accordance with WWF policies & procedures and in compliance with USAID rules and regulations, (this includes but not limited to procurement, cost norms, authorized signatories, international control, bank & cash management).
• Reconcile and adjust expenditures/ entries (if any) for Project Finance and Operations Manager review and approval.
• Assist Project Finance and Operations Manager in external and internal audits.
• Prepare monthly PIT declaration for consultants.
• Support payment to participants at Workshops if requires.
• Filling of supporting documents
2. VAT Accounting, Claim and Reimbursement Procedures
• Responsible for recording and filing VAT invoices of the project to ensure compliance of VAT rules to facilitate VAT claims of WWF and USAID.
• Timely submission of VAT claims.
• Prepare VAT reconciliation in a timely manner.
• Alert Senior Project Finance Officer about non-refunded invoices of WWF and prepare necessary supporting documents as required.
3. Policy development and Capacity building
• Actively alert and propose initiatives to improve the effectiveness of current policies and regulations
4. Others
• To assist in project financial planning, including budgeting.
• Participate in Finance workshops as required.
• Any other duties in relation to the above as assigned by the Project Finance and Operations Manager.
• Act as designee for the project's Senior Finance Officer