Project & Logistic Coordinator

Receival, Storage, and Inventory Management:
Receive and inspect free-issued materials from customers.
Conduct inbound control upon receiving containers with FII, ensuring items match packaging list quantities.
Report any discrepancies immediately to the Customer's logistics team.
Inspect the quality of received goods, noting any visual damages to packaging or products.
Report damages to:
+ Customer's logistics for claims against the forwarder.
+ Customer's Production Follow Up (local team) and Customer's logistics team (head office) to determine if parts need replacement.
Maintain accurate inventory records.
Conduct regular inventory audits.
Ensure an organized warehouse setup with clearly marked racks and a system (Excel/ERP) indicating item locations and quantities.
Communicate stock levels monthly to the Customer's logistics team
Ensure compliance with import regulations and VAT requirements.
FII supply follow up:
Ensure timely and complete supply of FII to the internal outfitting and assembly workshop.
Manage the internal Kanban system.
Serve as the point of contact for items needed at the yard for installation and commissioning.
Pick, pack, and organize delivery of items upon request, ensuring a fast response
2. Import-Export / Logistics Management
Prepare and process necessary contents and documents for the MVEC's Logistics Team to carry out customs declaration procedures.
Coordinate with MVEC's Logistics Team for smooth clearance.
Arrange and coordinate transportation activities (for materials installed on products or delivered separately with products upon delivery).
Track and document all shipments, both incoming and outgoing.
Ensure safe and timely transportation of goods.
Analyze all Free issue items importing for Projects such as translating from English to Vietnamese for each item, detailed description, applying HS code, re-checking missing information with the customer if needed.
Monitor and record all Free issue items from importing, exporting and inventory.
Monitor and report the rate of norm for Free issue items and other related materials using for project production.
Monitor delivery records of Free issues items from Input and Output activities in MVEC warehouse.
Make Periodic work follow-up reports as customer
3. Quality Control
Inspect incoming materials for quality and accuracy.
Resolve any issues with suppliers and carriers.
Implement quality control procedures to ensure high standards.
4. Communication Management
Ensure all import-export related information is communicated to the MVEC's Logistics Team.
Minimize instances of missed details and delays due to direct communication with the Project Department.