The PMO Assistant plays a critical role in supporting the Project Management Office (PMO) to ensure smooth operations, proper documentation, and timely coordination across projects. This position assists in drafting and managing official PMO documents, coordinating meetings, supporting compliance with internal processes, and providing administrative and operational assistance to the Head of Project Management (HoPM) and project managers.
Key Responsibilities
Documentation Management: Draft, modify, store, and manage PMO-related documents including instructions, procedures, and correspondence.
Official Correspondence: Compose and distribute departmental emails to announce new or revised PMO documents.
Compliance Support: Participate in checking project documentation, records, and meeting minutes under HoPM direction. Report verification results and issue reminders for incomplete or missing documents.
Meeting Coordination: Arrange meeting rooms, prepare schedules, and remind PMO members ahead of meetings.
Administrative Support: Perform other assigned support tasks for the Project Management Department.
Confidentiality & Data Protection: Uphold strict confidentiality regarding clients, freelancers, and project information.
JOB REQUIREMENTS
Must have:
At least 2 years' experience in PMO support, or administrative operations in an IT or technology company.
Strong documentation, formatting and version control capability.
Excellent time management skills.
Effective communication and reporting ability.
High attention to detail and consistency.
Proactive coordination across internal teams.
Proficient in MS Office and tracking tools (e.g., ClickUp, Trello).
Nice to have:
Experience working with ISO 27001 (Information Security Management) and/or ISO 9001 (Quality Management) standards.
Good at English communication
Exposure to quality or compliance audits within a project or PMO environment.
Experience using AI at work to support daily routine tasks.
Familiarity with labor law regulations and freelancer management practices.
BENEFITS
Competitive Salary and Brilliant Health Benefits
Attractive salary (13th-month salary, salary review twice/year) and project bonus
Bonus programs for candidate referral, technical article writing
Allowance for sickness, maternity, paternity and periodic health examination
PVI health care program
The staff of the quarter and year reward
Progressive and Fun Working Environment
A professional English-speaking working environment with Agile - Scrum model
Hybrid Working Model: Flexible working time and WFH support.
Surrounded with friendly, open-minded, young and supportive colleagues
Annual company trip and regular team-building parties, party celebration (Christmas, Birthday, Mid-autumn,...), Sports clubs (football, badminton, swimming ...)
Valuable Training
Sponsor examination fee for professional certificates (AWS, Azure, IELTS, PMP, Scrum Master,...)
Sponsor fee for joining any technical training sessions and courses.
Vị trí Project Management Assistant do công ty Công ty Giải pháp Công nghệ Sài Gòn - Saigon Technology Solutions tuyển dụng tại Hồ Chí Minh, Joboko tự động tổng hợp mức lương Thỏa thuận, tìm thêm việc làm về Project Management Assistant hoặc công ty Công ty Giải pháp Công nghệ Sài Gòn - Saigon Technology Solutions ở các link phía trên