Purchasing Admin Executive - 9-Month Contract

Location: Duy Tien, Ha Nam (Shuttle bus provided)
Contract duration: 9 months
Key responsibilities:
This role is responsible for all general admin arrangements for direct procurement activities, providing RMs with timely, efficient production costs.
1. Prepare and manage the order confirmation, contracts/PO in physical and through application.
2. Control all chains from Purchase Order, delivery, and payment process:
- Monitor and update the detailed status of purchasing orders: ETD/ETS/ETA of shipments/deliveries, shipping/delivery documents, customs clearance, FX hedging, and payment process.
- Insurance declaration on the I-cargo system, if required.
- Follow up on the progress of fulfillment of the PO. Reconcile accurate records of PO/ Receipt in both systems and with RM suppliers and/or service providers.
3. Problems solving related to contracts/PO terms.
4. Data analysis and report as guidance.
- Adhere to established standard operating procedures;
- Proactively identify issues with day-to-day processes and resolve and/or communicate the issues to management on time, as needed;
- Perform other duties and functions as assigned by the line manager.