Purchasing Assistant

ACTIVITIES

- Manage the "order fulfillment aspect" of purchasing for low value purchases

- Support buyers and ensure proper arrangement in admin tasks like filing, photocopy, scan or others paperwork

- Using SAP system to create POs or manual POs

- Support in reporting like Monthly KPI, quarterly report and Budgeting when required

- Assist the purchasing manager in admin tasks or other assignments.

- Execute the vendor data master process and propose solutions for continue improvement

- Input and monitor SAP contract (frame contract)

- Play local administrator role when required to create/amend/delete material codes in SAP

- Play a buyer role for assigned purchases, responsible for:

• Search and develop potential supply sources

• Coordinate well with internal requesters and specialists (HSE, lawyer, technical...) to conduct supplier assessment, specially safety for high risks purchases and contribute in developing SOW

• Prepare, analyse tenders and propose selected suppliers

• Perform and monitor pre-analysis and due diligence as defined by the procedures.

• Coordinate with requesters and prepare/create/monitor purchasing orders and contracts in SAP or manually.

• Coordinate with requesters to monitor supplier performance for improvement

• Satisfy internal customers by provide better services in term of time, cost and attitude

• Monitor frame contract to avoid late in renewing the contracts

• Record, report, monitor and propose actions for supply risks and supplier bad performance