Purchasing/costing executive

Job Summary
The Purchasing/Costing Executive will play a vital role in supporting the purchasing process by assisting with managing purchase orders and ensuring timely delivery of goods and services.
Duties and Responsibilities
Purchase Order Management: Assist in the creation and processing of purchase orders. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery.
Vendor Communication: Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
Internal Communication: Liaise with operations/chefs/departments to place orders. Communicate and support operations to meet their orders requirements.
Inventory Control: Monitor inventory levels to avoid stockouts. Prepare Variance reports and review/follow-up variances with operations.
Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders, certifications, and contracts. Organize and file procurement documents for easy virtual retrieval. Prepare reports and summaries as needed.
Compliance and Policy Adherence: Ensure compliance with company purchasing policies and control procedures with operations/chefs.
Cost Control: Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
Administrative Support: Provide administrative support to the purchasing team as required.