Receptionist Admin (senior)

Mô tả Công việc
Human Resource Assistant:
Assist in the on-boarding process for Office employees, including but not limited to the following:
• Arrange for New Hires to do an initial Health check;
• Collect personnel information and documents from New Hires for ID/code creation and Employee Personal filing;
• Follow up with the line manager to ensure accounts and emails are created in due course;
• Prepare On-boarding activities.
Assist in the off-boarding procedure for both Office and Field employees, including but not limited to the following:
• Collect company properties and materials from leavers;
• Delete all accounts to cancel benefits for leavers.
• Notify the health insurance company and PVI to cancel the leavers' benefits.
• Prepare a termination decision to submit to the Social Insurance Department;
• Return the Social Insurance Booklet to leavers.
Others
• Assist in the annual health check.
• Assist in arranging for interviews
• Perform ad-hoc tasks as assigned by the HR Manager.
Receptionist and Admin:
• Be responsible for the reception area (including the product display area) and other office common areas, as well as meeting rooms (make sure rooms are tidy and in order and follow up on room booking status);
• Answer and transfer phone calls; welcome guests.
• Handle incoming and outgoing mail;
• Arrange and set up a meeting room;
• Update the visitor alert file and prepare welcome gifts for first-time visitors; provide support in accommodation and car booking for VIP guests as requested by GM.
• Assist in handling office stocks (stationery, first aid kit, drinking water, kitchen supplies) and contact suppliers for maintenance of carpet, plants, and office repair or renovation.
• Check office billing and proceed with payment;
• Create a vendor account for new suppliers.
• Proceed with free cosmetics orders, pack, and deliver to employees;
• Send birthday or anniversary e-cards to office employees.
• Participate in company events.
• Manage office equipment and assets, repair them, and purchase them when needed.
• Decorate the ELC Office and prepare gifts for employees during big holidays or events.
• Conduct Orientation for new hires related to the admin session when they onboard.
• T&E processes related to flight tickets, hotels, and visa requirements
Others
• Manage IT assets
• Assist the IT team in generating a purchase order for IT expenses.
• Perform ad-hoc tasks as assigned by the HR Manager.