Receptionist/ Administrative Assistant

Responsibilities:
• Handle call-in general enquires, and transfer calls
• Attend to walk-in visitors and ensure tidiness of meeting rooms and reception at all times
• Administer incoming and outgoing mails, documents, and courier services
• Maintain office equipment, stationery inventory and ordering office supplies at approval
• Coordinate with staffs in daily work
• Manage petty cash
• Provide administration support in some office management and accounting work
• Assist with invoices, contracts and/or agreements with suppliers
• Assist to review invoices reviewed by the Billing Partners
• Assist to gather payment requests/reimbursements
• Assist to apply for work permit/practice license/visa for foreign lawyers
• Update databases including annual leave record, membership, suppliers ...
• Assist to prepare documents on trade union and to organize some trade union activities
• Search documents/Translate documents when required
• Scan/photocopy and printing of documents if required
• Prepare for events (including "happy Friday")
• Any other ad-hoc duties as assigned