Receptionist (Ho Chi Minh Office)

• Answer and transfer incoming calls professionally in both English and Vietnamese; take messages when the recipient is unavailable.
• Greet clients, visitors, and guests in a courteous and professional manner.
• Manage and maintain the meeting room booking schedule.
• Handle all incoming and outgoing mail and couriers, ensuring proper tracking and distribution.
• Arrange travel support for Partners and staff, including booking air tickets, transportation, travel insurance, and accommodations.
• Organize and maintain books, magazines, and newspapers in the reception area and meeting rooms.
• Administer expenses related to reception services (e.g., mail delivery, taxi, air tickets, stationery) and ensure proper record-keeping.
• Prepare and maintain reports related to taxi usage, couriers, air tickets, and stationery.
• Support the organization of internal events (e.g., monthly birthdays, training sessions, company trips).
• Perform other administrative tasks as assigned.