Recruit Admin Assistant cum HR tại Hồ Chí Minh - Công Ty TNHH Elken International Việt Nam

PURPOSE/ OBJECTIVE OF THIS POSITION:
To assist the immediate superior to implement HR & admin tasks.
JOB RESPONSIBILITIES:
Part 1 - Administration
In charge of office facilities, equipment, stationeries, consumables, refreshments; equipment maintenance; oversee office cleaning and security
Keep and control the use of company stamp
Propose solutions for cost savings while still maintain same standard level to upkeep conditions of all office areas
Manage and source vendors to ensure best quality of goods and services and best sales conditions obtained
Arrange invitation letters, visas, temp resident cards; in charge of bookings of hotel and air flight tickets, car rental,... for all staff and guests
Arrange taxi cards, bike parking, assist staff in IT issues (computer hard and software, network, system,...), notarization of all company docs, make notice and announcement relating to company operations, handle postage and courier services
Ensure compliance with fire safety regulations, work with local authorities on notices and alerts from Environment Inspection, Fire Protection Inspection
Manage and arrange meeting rooms booking for staff and distributors, check facilities of meeting room before and after use
Assist in organizing company events, conferences, staff meetings
Part 2 - Coordinator (Supporting role)
Be part of the team in contributing and promoting high teamwork within the department
Liaise with other departments to resolve problems related to inter-departmental communication and make suggestions on improvements to superior
Help in fostering harmonious, healthy and good distributor-staff relationship through friendly and timely service
Any other duties as assigned by the immediate superior
Part 3 - HR General
Recruitment: fill up vacancies up to assistant manager level, source and first screen CVs of higher levels
C&B: monitor time attendance, OT & AL accurately and timely, report to social insurance and labor dept on changes of employees properly.
HR administrations: prepare offer letters, labor contracts, update employee data, collect employee profiles, record and keep track of missing clock, prepare resignation acceptance/decision, handle off-boarding procedures and exit interview, maintain proper filing of all HR records
Set up for new hires, follow up probation, monitor staff discipline, propose solutions and settle HR issues