Recruit Department Assistant tại Đồng Nai - Schaeffler Vietnam Co., Ltd

Goal of position (Why was this position created?)
To lead the complete agenda of the segment, to help the manager in his / her management work to ensure smooth running of the Segment/company. Co-participation in raising the quality level in terms of Schaeffler Group quality policy and environmental protection in line with valid environmental policy and health and safety at work.
2. Tasks (Description of main tasks)
Manage and track calendar, dates of head of Segment.
Evidence of Outgoing, Inbox, and Internal Mail
Organizing business trips
Managing travel orders - issuing travel orders (senior + factory workers) + engaging new THP colleagues for application, billing and archiving.
Securing hotels and air transport for all colleagues traveling on a business trip and cars for colleagues from manufacturing (THP requesting themselves)
Securing office supplies for whole segment.
Documents and storage according to ISO/IATF requirements.
Electronic Documentation - Coordination, Consultation, Guidance, Intrusion Records, Assignment of Tasks in CA, Monitoring Implementation
Support Segment manager for cost monitoring
Support legal topics for visitors and supporter, expat
Organizing for visitors + cleaning
Meeting room management, 5S - Responsibility for Secretariat, Head of Segment and Meeting + Coordinator in all other offices
Provision of accommodation for external visits
Provision of representative articles (Kaizen)
Provision of meal for segment employee.
Evidence of participation of THP employees
Overtime + Storage - R-Cat.
Liability for long-term and short-term property of the Segment inventory
Create job descriptions, and other personal documents - change cards, training plans ...
Training and effectiveness monitoring - THP
Provide training vouchers for personnel departments
Book Management Training - THP
Employee Tracking + Updates
Responsibility for the timeliness of the spare matrix for THP
Access permissions - SAP and Network colleagues
Release the MAFF + cancellation logs
KVP - importing tasks into a system based on top segment requirements + monitoring their performance
Updated organizational chart
Coordinates annual tax accounting for the entire segment
Securing minor adjustments in building maintenance
Managing and updating folders - infopublic, intranet, data ...
Complies with Schaeffler organizational standards
HCO requisition and tracking.
Complies with all Schaeffler environmental regulations and policies as defined in the operating procedures
Complies with QS regulations
Responsible for cleanliness and order at your workplace and documentation