Sales Admin cum Administrator/receptionist (P1)

Bộ phận:
Department: Sales and Business Development Department and
Human Resource and Administration Department
Công ty :
Company: ADCo
Báo cáo cho:
Reporting to:
- Sales Director
- HR & Admin Manager
Địa điểm làm việc:
Location: HCM Office
Mục đích công việc:
Purpose of job: Carry out sales supporting administration activities and administration works, cover reception area in HCM office.
Nhiệm vụ:
Job Function:
1. Sales admin
 Prepare quotation, sales contracts, principle contract, ullage leasing contract, annex and collect timely contracts, annex and authorization letter related to contract implementation
 Prepare marketing materials, company profile for sales team to provide and work with customers
 Update customers information related to product delivery and standard selling prices in the Cyber software
 Do other tasks assigned by the DoS
2. Receptionist
 Receive visitors/guests, arrange meeting rooms promptly with drinks;
 Control office facilities call for repair and maintenance when needed;
 Cleanness: check/maintain the office cleanness, supervise the cleaner's performance and remind staff to keep office fresh and clean;
 Booking hotels and other services in the South when required
 Arrange for documents, fax, post, mail in/out and file all admin papers;
3. Administrator:
 Stationery control;
 Cooperate with admin staffs in Hanoi to manage and make the daily car schedule accurately, effectively and saving costs
 Deal with the competent authorities to resolve the administration issues happened in the South;
 Coordinate with HR/Adm Department in Hanoi to implement and support the HR/Adm jobs happening in the South including purchasing, interview arrangement, medical check etc...
 Coordinate with HR/Adm staffs & IT Manager/IT Support in Hanoi to arrange the initial necessary work stations, equipments and facilities required for new staff: computer, email, network access, chair, desk, cabinet, desk telephone, business cards and stationeries;
 Coordinate with IT Manager/IT Support to manage daily backup in the office when needed;
 Do other jobs assigned by the Line Manager.
Tiêu chí đánh giá:
Key Performance Indicators: Following KPI setting for each year and evaluated twice per year (first half ended 30 June & second half ended 31 Dec)