Sales Admin (media)Tập Đoàn Truyền Thông Và Quảng Cáo Đa Quốc Gia Dentsu Vietnam

+ Input Billing to Pin System for multiple accounts.
+ Coordinate with Planner to input/update monthly forecast to Sales Force System.
+ Support Planner/Digital Team update actual report to billing on time
+Working with Client or Internal to prepare contract/appendix for new client or existing client need to renew
+ Billing Process:
- Follow strictly status monthly unbilled (forced to solve list unbilled, report status to line manager weekly)
- Prepare document (liquidation/quotation/actual/report/post buy/invoice) and Signing process
- Check number & raise invoice on System
- Follow status issue invoice (contact with client & internal until the final invoice is issued)
+ Payment Process:
· With internal
- Follow timeline to receive PO (Purchasing Order)
- Must be check number on the PO of Interco entity correctly with PIN System & actual report on time (more than 40 PO/month)
- Must submit payment on time let FIN reporting
· With outsource vendor (Global Vendor & Local Vendor)
- Working with vendor for receive documents or receive from Trading team/ Planner/Digital Team
- Check number/information/content/... correctly on the PIN system & actual report
- Submit payment on time (Global vendor/Local Vendor ) in order not to be overdue
- Prepare document (contract/liquidation/actual/report/post buy/invoice) and Signing process
+ Working with vendors to
- Receive invoices & reports
- Prepare contract/liquidation and signing process
+ Working with Finance for internal process
- Check number internal
- Check data
+ Stakeholder Management
- Finance/legal/trading
- Digital team/ Planning/ other
- Interco : Redder/IP/DMB
- Vendor/Client
Job Requirements
· Experience as a Business Development or Sales Admin is a plus.
· Candidates who have worked at Agency is a plus.
· Fluent in speaking and writing skills in English is a plus.
· Be able to work under high pressure and be good at time management.
· Capable of risk management, being proactive and purposeful in assigning tasks.