Sales Administrator

1. Sales support in HCM and HN:
Prepare samples, sample board, tender docs (soft copy and hard copy)
Support on all docs printing, signing by BOM then sending out for both HCM and HN if any
Costing (for final stage / contract stage / revise if any)
Quotation for small jobs / stock sales if urgent to support Sales team / DM
Draft Contract with clients
Filing hard copy and scan soft copy docs for recording, tracking
Communicating with Suppliers in emails re price, freight, lead-time / stock confirmation before signing contract
Making Invoice report / contract report in Excel file monthly
Keep tracking all information to dashboard
2. Working with Sub cons/ Installers:
Draft Contract with Subcon
Printing, sending contracts to Subcon and scan to record
Coordinate with F&A, Salesman, Project to claim payment
3. Follow up related Logistics activities:
Preparing PO, revised PO per accountant request, submit relating docs
Follow shipment with Logs team, inform ETD-ETA to sales team / clients
4. Coordinate with F&A department for related tasks:
Bonds (advance payment, performance bond, payment bond, warranty bond, etc.)
Create SO and send to accountant and warehouse for goods delivery to site
Provide status of receivables / aging inventory
Coordinate with DM/Accountant using/update Odoo to Send Sales rolling forecast to accountant 2 times of months per Manager's template
Prepare / Revise & submit document for project; subcon's payable issue
5. Support and collaborate with Project Team during project:
Prepare prelim sheet from Site Sup when project admin is overload
Send handover sheet for project team after signed contract
Check sample of local materials for sales team to submit for clients
Assist Project Team on Technical Data System (TDS), product information, claim docs in needed
6. Warehouse management:
Provide goods' information (size, picture, weight, Material Safety Datasheet (MSDS))
Arrange goods delivery to site
Check delivery cost from warehouse to client's site to provide admin
Provide label of product description in Vietnamese for inland transportation
* Requirements:
Can communicate in English and Vietnamese
Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills
Good problem solving and analytical skill
Willing to learn, multiple tasks and be able to work in a fast - paced environment
Good at time management and planning skills
Work independently as well as in a team
* What we offer:
Competitive salary + monthly bonus + 13th salary
Social Insurance is fully covered after probation
An open and dynamic English working environment & promotion opportunities
Great chance to develop through on-the-job training method
Ngành nghề: Hành chính / Thư ký, Kế toán / Kiểm toán, Xây dựng
Kinh nghiệm: 2 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh