Sales Assistant/ Admin

1. Monitoring & Managing Import/Export Contracts
• Drafting, reviewing, and archiving international sales contracts.
• Monitoring contract progress: production, delivery, payment..
• Updating important terms: Incoterms, payment terms (L/C, T/T...).
• Reminding relevant parties about deadlines (delivery, opening L/C,
documents...).
2. Coordinating with documents people to process Import/Export Documents
• Preparing and reviewing documentation: Invoice (Hóa đơn thương mại);
Packing List; Bill of Lading (B/L); Certificate of Origin (C/O); others
documents...
• Work with forwarders, shipping lines, and banks to ensure accurate
documentation.
• oid errors as documentation directly affects payment and customs clearance.
3. Internal & Partner Coordination
• Act as a bridge between: Sales; Customers; Factories/ warehouses; Forwarder /
logistics.
• Monitor delivery schedules, vessel bookings, and import/export schedules..
• ndle arising issues: delays, missing documents, changes in vessel schedules,
etc....
4. Payment Monitoring
• Monitor customer accounts receivable.
• Check L/C opening and payment terms.
• Coordinate with accounting and banks when there are issues with international
payments.
5. Reporting & Data Management
• Update contract and order data on the system (Excel/ERP).
• Prepare reports: Sales; Order progress; Delivery Status
• Maintain complete and organized import/export records.
6. Sales Support
• Prepare quotations and sample contracts.
• Send emails to foreign customers.
• Track orders from sale confirmation to completion.