Senior Account Payable OfficerInterContinental Hanoi Westlake

Financial returns:
 Verify all articles on the return notes of merchandise and credit notes of the suppliers.
 Prepare the payment vouchers and account distribution of all invoices and credit notes of the suppliers.
 Check all invoice sent by Suppliers and ensure accurate information for legal invoice
 Prepare cheques for all payments and transmits all cheques to the Director of Finance/ Finance Manager
together with the payment vouchers and all necessary supporting documents.
 Check the monthly statement of accounts from the suppliers against the accounts payable of the hotel.
 Keep all accounts payable files up to date.
 Prepare a monthly trial balance of accounts payable in the case of payments by instalments.
 Review and processes all purchase orders.
 Process and reviews receiving documents.
 Process and reviews invoices.
 Process all Food & Beverage invoices for payment.
 Ensure all payment documentation signed by The Resort Management Team and signed and sealed by
Owner Representative
 Ensure all suppliers' information has been updated in accounting system
 Perform month end procedures.
 Follow up with the bank for all payment
 Conduct monthly tracking for expense as per requested by HOD
 Assist AP Supervisor in monthly Tax Report
 Be responsible for saving hotel asset/ energy/ water/ chemical and propose the saving ideas to
management
 Understand department's and hotel's product, and upsell to the guest, or recommend hotel products to the
guest.
 Report Lost and Found immediately to Security
People:
 Explain to other Departments AP policy and procedure, payment document required as per Accounting law
to Department
 Perform/ behave as per IHG Winning Ways to other colleagues (within your department and toward other
departments)
 Train and help colleagues on the jobs
 Follow up with the assignment from Supervisor.
 Participate all training assigned by supervisor including English training and job skills training
Guest experience:
 Be courteous and professional when in contact with outside companies/suppliers and to maintain good
working relationships with all colleagues throughout the hotel.
 Perform Services behaviours in daily operation basic towards the guests
 Sharing guest feedback to the supervisor
 Handle guest's requests, or escalate to higher levels and/or relate departments when need it
 Drive buggy safely after being certified and be responsible for protecting this asset in good conditions
Responsible business:
 Complies with the hotel's health, hygiene and safety policies.
 Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire
Life safety.
 Performs any additional duties as assigned by the Accounts Management team
 Be responsible in protecting the environment such as the trees, the sea, and the special species
 Understand IHG Brand Standard related to your department
 Recommended changes to these standards
 Co-ordinate special projects as required
 Rotate the roles (cross training) within department when required
 Perform any other duties which may be assigned by the management from time to time.